Minutes of the Regular Meeting of the Board of Education
September 15, 2014
Brookwood High School Offices – Large Conference Room
I. Call To Order
The meeting was called to order by President Kurt Radke at 7:07 p.m.
II. Roll Call
Board members present were, Mr. Giese, Mr. Brieske, Mr. Bauman, and Mr. Radke. Mrs. Wang was absent. Administration present was Mr. Burhop, Mrs. Luebke and Mr. Pettit. Also present were the County Line and the new staff employed by the School District for 2014-15.
III. Legal Meeting Determination
Motion to approve this as a legal meeting with proper notice was made by Mr. Giese, seconded by Mr. Bauman. Motion passed unanimously.
IV. Approval of the Agenda
Motion to approve the agenda was made by Mr. Brieske, seconded by Mr. Giese. Motion passed unanimously.
V. Approval of the Minutes
Motion to approve the Minutes of the Regular Meeting of August 11, 2014 was made by Mr. Bauman, seconded by Mr. Brieske. Motion passed unanimously.
A. Introduction of New Employees
Michelle Hyatt - 5K Teacher, Jamie Steinmetz – Elementary Art Teacher, Matt Jacobson – Elementary Guidance Counselor, Andrea Cwiak – Jr. & Sr. High School Guidance Counselor, Heidi Anderson – 4th Grade Teacher, and Carmen Peterson – School Nurse, introduced themselves to the NOW Board of Education.
B. Financial Reports
1. Vouchers Payable
Motion to approve vouchers #33423 through #33648 for a total of $1,196,627 was made by Mr. Bauman, seconded by Mr. Giese. Motion passed unanimously.
2. District Receipts and Disbursements
Mr. Burhop highlighted property tax payments from Monroe and Vernon Counties and Build America and the Qualified School Zoning Bond Refund.
3. Cash Flow Report
Mr. Burhop described a cash flow situation where the district would have $241,926.54 in the Bank of Ontario after the September 19 payroll. The district also has $205,613.84 in a money market at Farmers and Merchants Bank, $200,000 in a money market account in the Bank of Cashton, and $853,505.89 invested with American Depository Management.
C. Superintendent’s Report
Mr. Burhop asked Board Members if they were attending the WASB Regional meeting and a CESA #4 Board Outreach Activity on October 2. He also informed the Board about various results from the 2013-14 fiscal audit, informed the board that there was nothing to report this month on Title I, and discussed the possibility of changing the outlay of the parking lot to include a crosswalk where students unload in the mornings. Finally, Mr. Burhop reported that the September 2 student head count was at 715, 3 less than September 2013, and that the NOW Elementary and Brookwood Jr. & Sr. High School are meeting expectations on the Accountability Report Card issued by the Wisconsin DPI.
D. High School Principal’s Report
Mr. Pettit informed the board on Homecoming, FFA activities, two foreign exchange students attending Brookwood High school, and miscellaneous other activities going on in the Jr. and Sr. High School.
E. Elementary Principal’s Report
Mrs. Luebke reported on the completed objectives of the CLC program at NOW Elementary School, on the School of Recognition award given to NOW Elementary, the Superhero Reading Challenge, the success of the summer reading program, and gave an update on Educator Effectiveness.
F. Activities Director Report
Ken Clinton’s report highlighted fall sports participation numbers, the football scoreboard and the success of the on-line handbook educational process.
VII. Public Comments
Mr. Brieske informed the NOW School Board of the many “Thank you” comments he received from staff members at the August staff in-service day for the Board providing a continental breakfast and lunch to staff members.
VIII. New Business
A. Approve Alternate Open Enrollment Applications
Mr. Burhop informed the NOW Board that 1 student had requested open enrollment into the NOW School District and 5 had requested open enrollment out of the NOW School District due to address changes of the students. Motion to approve the alternate open enrollment applications as presented by administration was made by Mr. Giese, seconded by Mr. Bauman. Motion passed unanimously.
B. Approve Behind-the-Wheel Driver’s Education Contract – Lisa Stoikes
Mr. Burhop informed the board that the contract for Mrs.Stoikes for Behind-the-Wheel Driver’s Education was for $200 per student. He also informed the Board that money received by the district for driver’s education fees paid for Mrs. Stoikes contract plus expenses obtained by the school district for fuel, insurance and in maintaining a driver’s education car. Motion to approve a Behind-the-Wheel Driver’s Education contract for Lisa Stoikes was made by Mr. Breiske, seconded by Mr. Giese. Motion passed unanimously.
C. Approve School Board Policy 683 – Accounting System for Fixed Assets
Mr. Burhop explained that the district had no policy on fixed assets. During the audit, Johnson Block recommended the district have one retroactive to July 1, 2013 to make the change from $500 per fixed asset to $5,000 per fixed asset. Mr. Burhop also informed the Board that Melanie Lendosky of Johnson Block reviewed the policy and gave it her approval. Motion to approve School Board Policy 683, Accounting System for Fixed Assets, was made by Mr. Bauman, seconded by Mr. Brieske. Motion passed unanimously.
D. Approve School Board Policy 673.1 – Use of District Credit Card
Mr. Burhop explained that the use of the school district credit card has increased tremendously over the past year and a policy needed to be established to regulate use of it. Mr. Burhop also went on to state that the policy itself reflected actual practice. Motion to approve School Board Policy 673.1, Use of District Credit Card was made by Mr. Brieske, seconded by Mr. Giese. Motion passed unanimously.
E. Approve School Board Policy 673.2 – Use of School District Debit Card
Mr. Burhop explained that the school district did have a Debit Card based on a separate account for expenses occurred during overnight field trips. The account is emptied after the field trip is completed, receipts are handed in and the account is reconciled. Motion to approve School Board Policy 673.2, Use of District Debit Card, was made by Mr. Bauman, seconded by Mr. Giese. Motion passed unanimously.
Motion to adjourn at 8:06 p.m. was made by Mr. Breiske, seconded by Mr. Bauman. Motion passed unanimously.
Jessica Wang, Clerk