Minutes of the Regular Meeting of the Board of Education
November 17, 2014
Brookwood High School Offices – Large Conference Room
I. Call To Order
The meeting was called to order by President Kurt Radke at 7:04 p.m.
II. Roll Call
Board members present were, Mrs. Wang, Mr. Giese, Mr. Brieske, Mr. Bauman, and Mr. Radke. Administration present was Mr. Burhop and Mr. Pettit. Also present was the County Line and Melanie Lendosky.
III. Legal Meeting Determination
Motion to approve this as a legal meeting with proper notice was made by Mr. Giese, seconded by Mrs. Wang. Motion passed unanimously.
IV. Approval of the Agenda
Motion to approve the agenda with the Elimination of New Business Item E was made by Mr. Bauman, seconded by Mr. Brieske. Motion passed unanimously.
V. Approval of the Minutes
Motion to approve the Minutes of the Regular Meeting of October 13, 2014 and Special Board Meeting of October 27, 2014, was made by Mr. Brieske, seconded by Mr. Bauman. Motion passed unanimously.
A. Auditor’s Report – Melanie Lendosky – Johnson Block
Melanie Lendosky of Johnson Block reviewed the School District’s 2013-14 fiscal audit with the NOW Board. She highlighted internal control items, the district’s fund balance, areas of school district revenue sources, areas of budgetary expenditures, and reviewed the long term debt obligations of the school district.
B. Financial Reports
1. Vouchers Payable
Motion to approve vouchers #33864 through #34027 for a total of $796,389.92 was made by Mrs. Wang, seconded by Mr. Giese. Motion passed unanimously.
2. District Receipts and Disbursements
Mr. Burhop reported that October is a light month for income highlighted by food service payments as the main revenue.
3. Cash Flow Report
Mr. Burhop described a cash flow situation where the district would have $182,877.88 in the Bank of Ontario after the November 17 vouchers and November 20 payroll. The district has $30,700.71 in a money market account at the Farmers and Merchants Bank in Wilton, $200,075.55 in the Bank of Cashton, and $53,715.63 in American Deposit Management. Mr. Burhop also reported that the district would receive an equalization aid payment of $1,419,509 on December 1, 2014.
C. Superintendent’s Report
Mr. Burhop informed the Board of the 2015 school board election, gave an update on Title I stating Jim Quartemont was researching the district’s alternatives, informed the NOW Board about the Technical Excellence Higher Education Scholarship Program, discussed the status of the drainage issue on the roof above the new addition above the shop, and discussed with the Board the signing of a letter to be submitted on behalf of the district to the Governor and area legislators. Mr. Burhop also informed the Board that Pat Williams verbally informed him of her impending retirement.
D. High School Principal’s Report
Mr. Pettit informed the board about the Veteran’s Day Program, Parent/Teacher Conferences, Western Wisconsin Honors Band, Diversity Club news, results from the FFA blood drive, the Artists of the Month and the Brookwood Sr. High Play, “I Never Saw Another Butterfly.”
E. Elementary Principal’s Report
Dr. Luebke reported on the Spotlight Grant visit from the DPI and Sparta, the Principal’s Reading Challenge activities, the CLC Lights on After School Event, and the upcoming staff in-service prior to Thanksgiving Break.
F. Athletic Director’s Report
Mr. Clinton’s report informed the Board of the September and October “Athletes of the Month”. He also informed the Board about the private/public issue going on with the WIAA.
VII. Public Comments
There were no Public Comments
VIII. New Business
A. Approve 2015-16 School District Calendar
Motion to approve the 2015-16 school district calendar “A” was made by Mr. Bauman, seconded by Mr. Brieske. Motion passed unanimously.
B. Approve Resolution Authorizing Reporting Under the Securities and Exchange Commission’s Municipalities Continuing Disclosure Cooperative Initiative.
Mr. Burhop informed the Board the district was in noncompliance for not making audit and budget reports available for two years on the Electronic Municpal Market Access (EMMA) web-site. To be in compliance, the district has since submitted those reports on EMMA, and the proposed Resolution needs to be passed by the board and forwarded to the Securities and Exchange Commission to show the intent of compliance. Motion to approve the Resolution Authorizing Reporting Under the Securities and Exchange Commission’s Municipalities Continuing Disclosure Cooperative Initiative was made by Mr. Brieske, seconded by Mrs. Wang. Motion passed unanimously.
C. Approve Bid for Two Elementary Exterior Service Doors
Mr. Burhop informed the Board that there were two exterior doors in the Elementary School that needed replacements. Motion to approve the bid from TCI to replace the two doors for the amount of $14,850 was made by Mr. Bauman, seconded by Mr. Giese. Motion passed unanimously.
D. Approve Contract for Ben Peterson – Assistant Boys Basketball Coach
Motion to approve an Assistant Boys Basketball contract to Ben Peterson was made by Mr. Giese, seconded by Mrs. Wang. Motion passed unanimously.
Contract to Katelyn Hermann – Jr. high Girls Basketball Coach
New Business Item E was removed from the agenda.
F. Approve Contract for Chad Powell – Assistant Wrestling Coach
Motion to approve an Assistant Wrestling Coaching contract for Chad Powell was made by Mr. Giese, seconded by Mr. Brieske. Motion passed unanimously.
G. Accept Resignation of Doug Brieske – Head Football Coach
Motion to accept the resignation of Doug Brieske, Head Football Coach, was made by Mr. Bauman, seconded by Mrs. Wang. Motion passed unanimously.
Motion to adjourn at 7:50 p.m. was made by Mrs. Wang, seconded by Mr. Brieske. Motion passed unanimously.
Jessica Wang, Clerk