Norwalk-Ontario-Wilton School District

Minutes of the Regular Meeting of the Board of Education

March 14, 2016

Brookwood Jr. & Sr. High Offices, Large Conference Room

I.                   Call To Order

The meeting was called to order by President Kurt Radke at 7:00 p.m.

II.                Roll Call

Board members present were, Mr. Streeter, Mr. Arndt, Mr. Bauman, Mrs. Wang and Mr. Radke.  Administration present was Mr. Burhop, Dr. Luebke, and Mr. Pettit.  Also in attendance were Ken Clinton and the County Line.

III.             Legal Meeting Determination

Motion to approve this as a legal meeting with proper notice was made by Mr. Arndt, seconded by Mr. Bauman.  Motion passed unanimously.

IV.             Approval of the Agenda

Mr. Burhop informed the Board that item “E” in New Business needed to be removed from the agenda.  Motion to approve the agenda as amended with the removal of item “E” from New Business was made by Mr. Streeter, seconded by Mrs. Wang.  Motion passed unanimously.

V.                Approval of the Minutes

Motion to approve the Minutes of the Regular Meeting of February 15, 2016 was made by Mrs. Wang, seconded by Mr. Streeter.  Motion passed unanimously

VI.             Reports

A.    Financial Reports

1.         Vouchers Payable

Motion to approve electronic funds transfers #1136 through #1160 in the amount of $952,763.73, and written checks #36365 through #36459 for a total of $199,385.09, for a total voucher total of $1,152,148.82 was made by Mr. Arndt, seconded by Mr. Bauman.  Motion passed unanimously.

2.                  District Receipts and Disbursements

Mr. Burhop informed the board that February local tax payments, IDEA claims, Title I claims, Kickapoo Valley Reserve payment, the interest rebate on the QSCG Bonds, SAGE and Special Education Aids were the main revenues for February.

3.                  Cash Flow Report

Mr. Burhop described a cash flow situation where after the current vouchers just approved, after the March 18 payroll, and the $416,237 loan payment, there would be a balance of $62,514.02 in the Bank of Ontario, $11,385.35 in American Deposit Management, $200,866.46 in the Bank of Cashton, and $6,437.85 in the Farmers & Merchants Bank of Kendall – Wilton.

B.     Superintendent’s Report

Mr. Burhop informed the Board of a WASB in-service opportunity for the Board members at CESA #4 on May 10.  He also informed the Board on the need for 25 additional track uniforms due to the large number of high school students involved, the need for an additional Jr. High Track Coach due to increased numbers, and Premier Cooperative’s reason for not submitting a diesel fuel bid.

C.    Jr. & Sr. High Principal’s Report

Mr. Pettit informed the Board that Bridget Rogalla was Valedictorian and Brianna Nelson is Salutatorian, and that Kolin Muehenkamp will receive the Technical Education Scholarship.  Mr. Pettit also informed the Board of the success of the entire Forensics team qualifying for state, updated the Board on FFA, FCCLA, Diversity Club and Art activities.  Mr. Pettit reviewed 2014-15 testing results of grades 7-12 students.  He also informed the Board that a contest is being developed by the Falcon Five Committee to “Name” the Falcon mascot, and gave the Board an updated calendar of upcoming activities.

D.       Elementary Principal’s Report

Dr. Luebke reported on Family Math and Science night with special presentations by Larry Scheckel and Justin Arndt.  Dr. Luebke also informed the Board on how the math and reading programs were working by sharing Star testing results with the Board.  Dr. Luebke also informed the Board that the 4th and 5th grade Battle of the Books team won the grand championship at a tournament in Tomah.  She also informed the Board on the Falcon Five, the Art students of the month, and the Creative Communities Art project at the Kickapoo Valley Reserve. 

E.        Athletic Director’s Report

Mr. Clinton’s report centered the Scenic Bluffs Conference Leadership Summit, the all-conference and state performers in winter athletics, and the proposal to administration on replacing scoreboards in the new gymnasium, and taking the current scoreboards in the new gymnasium and mounting them in the Classic Gym.  Mr. Clinton presented financing for the project that would be done through donations and activity accounts.  Mr. Burhop informed the Board that he would be moving forward with the project this summer.  

VII.          Public Comments

There were no public comments.

VIII.       Old and Unfinished Business

A.    Approve School Board Policy 352 Exhibit – Adult Consent Form to Attend and Participate in School Sponsored Field Trips

Mr. Burhop informed the Board that the Adult Consent form was developed by taking parts of School Board Policies on the dress code and the staff code of conduct.  Motion to approve School Board Policy 352 Exhibit, Adult Consent Form to Attend and Participate in School Sponsored Field Trips was made by Mr. Bauman, seconded by Mrs. Arndt.  Motion passed unanimously.

B.     Approve Revision to School Board Policy 352 – Field Trips

Mr. Burhop informed the Board that the revision to the policy required adults to sign and submit School Board Policy 352 Exhibit, the Adult Consent Form, before the adult was able to participate in a School Sponsored Field trip.  Motion to approve the revision to School Board Policy 352, Field Trips, was made by Mr. Streeter, seconded by Mr. Arndt.  Motion passed unanimously.

C.    Approve Revision to School Board Policy 352.1 – Out of Country Field Trips

Mr. Burhop informed the Board that the revision to the policy required adults to sign and submit School Board Policy 352 Exhibit, the Adult Consent Form, before the adult was able to participate in an overseas School Sponsored Field trip.  Motion to approve the revision to School Board Policy 352.1 was made by Mrs. Wang, seconded by Mr. Bauman.  Motion passed unanimously.

IX.             New Business

A.    Approve Youth Options Requests for Fall 2016

Mr. Pettit informed the Board of the twenty students who want to take post-secondary courses next year.  Mr. Pettit also stated they had met all the criteria of Board Policy 342.9.  The cost to the district would be approximately $17,832.78.  Motion to approve the youth options requests for the fall of 2016 was made by Mrs. Wang, seconded by Mr. Streeter.  Motion passed unanimously.

B.     Approve 2016-17 CESA #4 Services

Mr. Burhop recommended the district purchase similar services to the prior 2015-16 school year plus the Academic and Career Planning support services and the PI-34 support services for an additional $3,600.  Motion to approve the 2016-17 CESA #4 services as presented was made by Mr. Bauman, seconded by Mr. Arndt.  Motion passed unanimously.

C.    Approve School District Audit Contract with Johnson Block

Mr. Burhop informed the school board that the audit contract with Johnson Block increased $175 to a total of $6,075 plus additional hourly rate charges of $2,100 to $3,100.  Motion to approve the audit contract with Johnson Block was made by Mrs. Wang, seconded by Mr. Arndt.  Motion passed unanimously.

D.    Approve 2016-17 School Nursing Contract with Scenic Bluffs Health

Mr. Burhop informed the Board that base school nursing costs increased $2,603 for a total of $64,107.  This is a 4.2% increase.  Motion to approve 2016-17 school nursing contract with Scenic Bluffs Health was made by Mr. Streeter, seconded by Mrs. Wang.  Motion passed unanimously.

E.     Approve Alternate Open Enrollment Application

F.     Approve Health Insurance Quote from Health Partners

Mr. Burhop informed the Board that the quote for the 2016-17 group health insurance received from Health Partners was an increase of 3%.   Motion to approve the health insurance quote from Health Partners was made by Mrs. Wang, seconded by Mr. Arndt.  Motion passed unanimously.

G.    Approve Revision to School Board Policy 422.1 – Foreign Exchange Students

Mr. Burhop informed the Board that the NOW School District is receiving more and more request over the past several years to host foreign exchange students.  The policy revisions are criteria that are in place to make sure the organization placing the students are reputable, non-profit, and screen their foreign exchange students properly.  Motion to approve the revisions to School Board Policy 422.1, Foreign Exchange Students, was made by Mr. Bauman, seconded by Mr. Arndt.  Motion passed unanimously.

H.    Discuss and Approve Changes to School District Attendance Policy

Mr. Clinton informed the Board that attendance changes were made several years ago because student-athletes were missing school the day of and the day after athletic contests.  Mr. Clinton also informed the Board that the changes to the policy had student input and were supported by students on the athletic handbook committee.  Since these changes were implemented, grades have gone up and athletic ineligibilities had gone down.  Mrs. Wang expressed that she didn’t feel a parent should have to notify the school on why their child was absent, as long as the parent called in to let the school know the child is safe.  In order to miss school time, and participate in an athletic contest, a reason for the absence needs to be given.  Mrs. Wang felt this needed to change.  Mr. Pettit informed the Board that when appointments and emergencies have come up, students have always been excused.  Mr. Clinton also informed the Board that each student athlete has two instances each sports season where they can miss part of a game day, and still participate in the event after school or that evening.  Mr. Radke mentioned that this could be opening the door for students to take advantage of a loophole in the rules, and he also felt it was important for students to attend school and get the education that the taxpayers expect.  Mrs. Wang felt that it was not the business of school personnel to know where and why a student is missing school, as long as the parent calls in.  Mr. Burhop stated that the school is responsible for the health and welfare of 750 students daily, and school personnel need to know what is going on to protect the health and safety of all students.  Mrs. Wang had concerns about the advanced make-ups for students on short notice with a short absence window.  Mr. Pettit would look into the current policy on advanced make-ups with a short absentee time and present it to the Board in April.  Dr. Burhop, Mr. Clinton and Mr. Pettit would meet before the April meeting and see if there is a way in the athletic handbook to make certain absentee rules clearer.  Mr. Burhop will present this to the Board in April.

I.       Appoint Delegate to CESA #4 Annual Convention

Mr. Burhop informed the NOW Board that one Board member was needed to attend the CESA #4 Annual Convention on June 1, 2016.  Motion to appoint Kevin Bauman as the Norwalk-Ontario-Wilton Delegate to the CESA #4 Annual Convention was made by Mrs. Wang, seconded by Mr. Streeter.  Motion passed unanimously.

J.      Accept Retirement Resignation of Roxanne Caulum – Family and Consumer Education Teacher

Mr. Burhop informed the Board that Mrs. Caulum would be retiring after twenty years of service to the school district and thanked her for her outstanding work with the students.  Motion to accept the retirement resignation of Roxanne Caulum, Family and Consumer Education Teacher was made by Mr. Arndt, seconded by Mrs. Wang.  Motion passed unanimously.

X.                Closed Session

Motion to move into closed session under Section 19.85(1)(c) Stats., to discuss 2016-17 compensation for all school district employees, was made by Mr. Bauman, seconded by Mr. Arndt.  Roll call Vote:  Mr. Bauman – Yes, Mr. Streeter – Yes, Mr. Arndt – Yes, Mr. Radke – Yes, Mrs. Wang – Yes.

XI.             Reconvene to Open Session

Motion to reconvene into open session was made by Mr. Arndt, seconded by Mr.  Streeter.  Motion passed unanimously.

XII.          Adjourn

Motion to adjourn at 9:50 p.m., was made by Mr. Bauman, seconded by Mr. Arndt.  Motion passed unanimously.