Minutes of the Regular Meeting of the Board of Education
January 11, 2016
Brookwood Jr. & Sr. High Offices – Large Conference Room
I. Call To Order
The meeting was called to order by President Kurt Radke at 7:00 p.m.
II. Roll Call
Board members present were, Mrs. Wang, Mr. Arndt, Mr. Streeter, Mr. Radke and Mr. Bauman. Administration present was Mr. Burhop, Mrs. Luebke and Mr. Pettit. Also in attendance was the County Line.
III. Legal Meeting Determination
Motion to approve this as a legal meeting with proper notice was made by Mrs. Wang, seconded by Mr. Streeter. Motion passed unanimously.
IV. Approval of the Agenda
Motion to approve the agenda was made by Mr. Bauman, seconded by Mr. Arndt. Motion passed unanimously.
V. Approval of the Minutes
Motion to approve the Minutes of the Regular Meeting of December 14, 2015 was made by Mr. Streeter, seconded by Mrs. Wang. Motion passed unanimously.
A. Financial Reports
1. Vouchers Payable
Motion to approve electronic fund transfers #1093 to #1110 in the amount of $434,138.34, and vouchers #36109 through #36211, in the amount of $227,820.69, for a total voucher amount of $661,959.03 was made by Mr. Arndt, seconded by Mr. Bauman. Motion passed unanimously.
2. District Receipts and Disbursements
Mr. Burhop highlighted Special Education Aid as the main December receipts.
3. Cash Flow Report
Mr. Burhop described a cash flow situation where the district would have $8,504.62 cash on hand at the Bank of Ontario, $71,279.68 in a money market account at the Farmers and Merchants Bank of Kendall, $100,716.40 in a money market account in the Bank of Cashton, and $611,141.53 in American Deposit Management General Fund. Mr. Burhop stated that the District would be receiving close to $74,000 in state aids yet in January. Mr. Burhop also stated that January tax payments have started to arrive to the district.
B. Superintendent’s Report
Mr. Burhop reported that Kurt Radke, Bob Streeter and Matthew Muellenberg filed candidacy papers for the school board and that Jessica Wang had filed non-candidacy papers. Mr. Burhop asked the Board for a Special Meeting on January 26 to approve paying off a taxable refunding bond of approximately $415,000. Mr. Burhop also reported that unused prepaid LP Gas dollars could be converted into expenses obtained from Premier Co-op for the 2016-17 fiscal year. Other items discussed in Mr. Burhop’s report were details on the Fab Lab Grant application, an update on the European trip, Brookwood Jr. & Sr. High School’s large co-curricular participation numbers, the regional Bal-A-Vis-X in-service hosted by NOW, and that the district was in the process of having an actuarial study done which is required to do every three years.
C. High School Principal’s Report
Mr. Pettit reported on Special Olympic Activities, the Salvation Army drive, and the articulation of Mr. Menn’s welding class for high school and WTC credit. Mr. Petti also gave the Board a calendar of upcoming events.
D. Elementary Principal’s Report
Mrs. Luebke reported on elementary student reading and math achievement on STAR testing over the first half of the school year. Her report also informed the Board that over 270 people participated in the Polar Express Movie night on December 15. She also reported on the Falcon Five winners, the Art Students of the Month, the Math Knowledge Tournament participants and the School District Spelling Bee.
E. Athletic Director’s Report
Mr. Clinton’s report informed the Board on completed athletic schedules and winter Jr. High participation numbers.
VII. Public Comments
There were no public comments
VIII. New Business
A. Approve Revision to School Board Policy 523.1 – Employee Physical Exams
Motion to approve the revision to School Board Policy 523.1, Employee Physical Exams was made by Mr. Bauman, seconded by Mr. Streeter. Motion passed unanimously.
B. Approve District Physical Form and Tuberculin Screening Questionnaire
Mr. Burhop explained that a district approved physical and tuberculin screening form would create consistency for personnel records of district employees. Motion to approve the District Physical Form and Tuberculin Screening form as presented by administration was made by Mr. Streeter, seconded my Mr. Bauman. Motion passed unanimously.
C. Approve Revision to School Board Policy 423, Open Enrollment
Mr. Burhop informed the Board that due to legislative changes in special education open enrollment, and legislative changes requiring class and program size requirements, the district’s current policy is outdated. Mr. Burhop informed the Board that the policy presented addresses all the new school district requirements for open enrollment. Mr. Arndt requested changes on item 7C to prioritize students of a family with multiple children at multiple grade levels. The Board directed Mr. Burhop to include that change in the policy. Motion to approve the revision to School Board Policy 423 was made by Mrs. Wang, seconded by Mr. Arndt. Motion passed unanimously.
D. Approve Revision to School Board Policy 133, Filling Vacancies on the Board of Education
Mr. Burhop informed the Board that because of an incident in the Racine School District, where a Board was deadlocked on a 3 to 3 vote on who should fill a school board vacancy, new legislation requires all school districts to have a policy that has a procedure in breaking a tie vote. Mr. Burhop informed the Board that in the policy presented, if two or more candidates have a tie vote after two votes by sitting Board members, then the candidates tied will have their names put in a hat and either the Board Clerk, or Board Treasurer will randomly draw a name. Motion to approve the revision to School Board Policy 133, Filling Vacancies on the Board of Education, was made by Mr. Bauman, seconded by Mr. Arndt. Motion passed unanimously.
E. Approve 2016-17 Special Education Program Sizes
Mr. Burhop informed the Board that due to the open enrollment policy just passed, program numbers for 2016-17 needed to be approved by the Board in January. The District could deny open enrollment to a student with an IEP who required services in NOW Special Education Programming if the open enrollment exceeded the number of students approved for each program by the NOW Board. Mr. Burhop informed the Board that Mrs. Springborn looked up the recommended caseloads by the Wisconsin Department of Public Instruction, and the numbers presented were based on those recommendations. Mr. Burhop recommended a maximum of 6 students for Early Childhood, 8 students for Grades K-3 Cross Categorical, 8 Students Grades 4-6 Cross Categorical, 6 students Grades 5K - 8 EBD, 11 Students in Grades 7-9 Cross Categorical, 12 Students in Grades 9-12 LD/EBD/Cross Categorical, 8 Students in Grades K-12 CD, 20 students in grades 4-12 Speech and Language only, and an unlimited amount of students in grades 4K – 3 Speech and Language only. Motion to approve the Special Education Program sizes as presented was made by Mr. Streeter, seconded by Mrs. Wang. Motion passed unanimously.
F. Approve 2016-17 Regular Education Class Sizes
Mr. Burhop informed the Board that the only requirements for regular education open enrollment was to maintain the 18 to 1 student to teacher ratio in Grades 5K through 3 for SAGE funding. All other class sizes would not have a limit on them. Therefore Mr. Burhop recommended maximum class sizes of 54 total students for 5K, 54 total students for 1st grade, 72 total students for 2nd grade, 72 total students for 3rd grade and an unlimited amount of students for 4K and grades 4 through 12. Motion to approve the regular education class sizes as presented was made by Mrs. Wang, seconded by Mr. Arndt. Motion passed unanimously.
G. Approve 2016-17 School District Calendar
Mr. Burhop informed the Board that of the two calendars presented, both meet the established hourly requirements by the Wisconsin Department of Instruction and the 187 day normal work day for teaching staff. Mr. Burhop also informed the Board that the Norwalk-Ontario-Wilton School District Teachers supported the basic calendar the district has annually approved but wanted a vacation day the Monday after Easter Sunday rather than having the possibility of having a snow makeup day on the Monday after Easter Sunday. Motion to approve the 2016-17 School District Calendar named “Regular Option Vacation Easter” was made by Mr. Streeter, seconded by Mr. Bauman. Motion passed unanimously.
H. Approve Contract for Natasha Thompson – Special Education Teacher
Mr. Burhop informed the Board that no one qualified was able to be hired in September after Ashlynne McLean’s abrupt resignation. The position was reposted in November. Dr. Luebke and Mrs. Springborn conducted interviews for the position. Natasha Thompson is being recommended by administration for the Special Education teaching position. She is an experienced special education teacher with quality credentials. Motion to approve a Special Education Teaching contract to Natasha Thompson was made by Mr. Bauman, seconded by Mr. Streeter. Motion passed unanimously.
IX. Closed Session
Motion to move into closed session under Section 19.85(1)(c) to discuss the performance evaluation of the District Administrator was made by Mr. Bauman, seconded by Mr. Arndt. Roll call Vote: Mrs. Wang – Yes, Mr. Streeter – Yes, Mr. Arndt – Yes, Mr. Radke – Yes, Mr. Bauman - Yes.
X. Reconvene to Open Session
Motion to reconvene into open session was made by Mr. Bauman, seconded by Mr. Arndt. Motion passed unanimously.
Motion to adjourn at 8:20 p.m. was made by Mrs. Wang, seconded by Mr. Streeter. Motion passed unanimously.
Jessica Wang, Clerk