Minutes of the Regular Meeting of the Board of Education
February 15, 2016
Brookwood Jr. & Sr. High Offices Ė Large Conference Room
I. Call To Order
The meeting was called to order by President Kurt Radke at 7:00 p.m.
II. Roll Call
Board members present were, Mrs. Wang, Mr. Arndt, Mr. Streeter and Mr. Radke.† Mr. Bauman was absent.† Administration present was Dr. Burhop, and Dr. Luebke.† Also present was Harvey and Jackie Menn, Candy Skala, Heidi Anderson, Kathy Cale and the County Line.
III. Legal Meeting Determination
Motion to approve this as a legal meeting with proper notice was made by Mr. Arndt, seconded by Mr. Streeter. †Motion passed unanimously.
IV. Approval of the Agenda
Motion to approve the agenda was made by Mrs. Wang, seconded by Mr. Arndt.† Motion passed unanimously.
V. Approval of the Minutes
Motion to approve the Minutes of the Regular Meeting of January 11, 2016, and Special Board Meeting of January 26, 2016 was made by Mrs. Wang, seconded by Mr. Streeter.† Motion passed unanimously.
A. Financial Reports
1.†††††††† Vouchers Payable
Motion to approve Electronic Funds Transfers #1111 through #1134 for $429,901.89 and vouchers #36212 through #36364 for $335,911.00, for a total voucher amount of $765,812.89 was made by Mr. Streeter, seconded by Mr. Arndt.† Motion passed unanimously.
2. District Receipts and Disbursements
Mr. Burhop highlighted property tax revenues and special education aid as the main revenues for January.
3. Cash Flow Report
Mr. Burhop described the cash flow situation where the district would have a $71,788.19 in the Bank of Ontario, $761,385.35 in American Deposit Management General Fund. The district also has $71,279.68 in the Farmers and Merchants Bank of Kendall-Wilton, and $200,802.75 in the Bank of Cashton.
B. District Administratorís Report
Mr. Burhop informed the Board that information updating the community on the status of the recovery of Title I Funds was posted on the web-site under the Superintendentís Report.† Mr. Burhop also reported that the FTE count for the NOW student body was 713 as a result of the September and January count dates and that March 28 and 29 would be snow make-up days for February 2 and 3.† Mr. Burhop concluded his report informing the Board that the district was 9,000 gallons of LP gas usage less than this point last year, that the Board may have to make a decision on contracting diesel fuel, and that the final payment on the general refunding bonds dated May 1, 2006 would be $416,237.21.
C. Elementary Principalís Report
Dr. Luebke reported on a variety of topics including NOW Elementary receiving $1,100 from a Wal-mart grant, results from the School Improvement Plan and informed the Board on how NOW Elementary students were performing in Math and Reading.† Dr. Luebke also discussed the Invention Fair, that NOW Elementary is once again being recognized by the Department of Public Instruction as a School of Recognition, that Math and Science Night would be held on March 10, and shared with the Board an article about NOW Elementary in the WSRA publication.† Dr. Luebke also shared the Artists of the Month, the Falcon Five for January and student artwork displayed at the West Salem Art Show with the Board.
D. Activities Director Report
Ken Clintonís report informed the Board that the Scenic Bluffs Leadership Conference would be held on February 24 at Cranberry Lodge.† Eight Brookwood student-athletes would be attending.†
E. Discussion on School Board Policy 431 (Rule) Student Attendance Guidelines and Attendance Section of Brookwood Athletic Handbook
Mrs. Wang shared concerns about the current attendance policy (School Board Policy 431 (Rule), focusing on short absences for appointments, and advanced make up for short term last minute appointments.† Topics discussed were pre-excused absences and how those absences were connected to the attendance rules in the co-curricular handbook and student participation in athletics.† Mr. Burhop stated he would discuss these concerns with Mr. Pettit and Mr. Clinton and the discussion could continue at the March meeting.
VII. Public Comments
There were no public comments
VIII. New Business
A. Approve Safety Patrol Overnight Field Trip to Wisconsin Dells
Mr. Burhop reviewed the handout prepared by Mr. Clinton about Safety Patrol activities for the annual overnight field trip at Wisconsin Dells May 14 and 15.† Motion to approve the overnight field trip for the Safety Patrol was made by Mr. Streeter, seconded by Mr. Arndt.† Motion passed unanimously
B. Approve Financial Investment of Sinking Funds on Qualified School Construction Bonds
Motion to approve the investment of $315,000 into US Treasury Bond CUSIP Number 912828MP2 was made by Mr. Arndt, seconded by Mr. Streeter. Motion passed unanimously.
C. Approve Sick Leave Bank Withdrawal
Mr. Burhop informed the Board that Arne Leis recently had surgery to remove an aneurysm from his brain.† The written request for a maximum of 25 sick leave days would be able to cover his medical absence during his recovery.† Motion to approve a withdrawal of a maximum of 25 days from the sick leave bank for Arne Leis was made by Mr. Streeter, seconded by Mrs. Wang.† Motion passed unanimously.
D. Approve School Bus Bid
Motion to approve the purchase of a 66 passenger school bus from Mid-State Truck for a total of $88,937.50 was made by Mr. Streeter, seconded by Mr. Arndt.† Motion passed unanimously.
E. Approve 2016 Summer School Courses
Motion to approve the 2016 summer school course offerings as presented was made by Mrs. Wang, seconded by Mr. Arndt.† Motion passed unanimously.
F. Approve Revisions to 2015-16 Employee Handbook Section 5.04
Mr. Burhop informed the Board that due to the scaled down summer school, there would likely be more teacher interest than positions available.† The revision to Section 5.04 of the Employee Handbook gave Dr. Luebke and Dr. Burhop the ability to select staff based on qualifications for the teaching position.† Motion to approve the revision to the 2015-16 Employee Handbook, Section 5.04 was made by Mr. Streeter, seconded by Mrs. Wang.† Motion passed unanimously.
G. Approve Revision to Summer School Teaching Contract
Mr. Burhop explained to the Board that the summer school period is being changed from 16 half days to 12 half days.† The old contract amount of $1,550 needed to be prorated to a new contract amount to reflect the fewer days worked by summer school teachers.† The new contract amount is $1,175.† Changes also needed to be made to the days summer school would be held.† Motion to approve the revisions to the Summer School Teaching contract was made by Mr. Arndt, seconded by Mr. Streeter.† Motion passed unanimously.
H. Approve Change to Language on the Salary Schedule
Mr. Burhop explained to the Board that the new amount of working summer school, $1,175 needed to replace the old amount of $1,550.† Motion to approve the change to the language on the salary schedule was made by Mrs. Wang, seconded by Mr. Arndt.† Motion passed unanimously.†
I. Approve Alternate Open Enrollment Applications
Mr. Burhop informed the Board that the parents of Jonathan, Isaac and Ethan Tirado Mendoza moved into the NOW School District and were requesting alternate open enrollment to the Cashton School District due to the parentís jobs and related child care services for their children.† Motion to approve the alternate open enrollment applications as presented was made by Mr. Streeter, seconded by Mrs. Wang.† Motion passed unanimously.
J. Review and/or Revise School Board Policy 352.1 Ė Out of Country Field Trips
Mr. Burhop presented School Board Policy 352.1 in regards to alcohol consumption by adults on the European Field Trip.† He informed the Board at the last meeting they discussed this, it was unclear on how the Board wanted to proceed.† Mrs. Wang stated that adults needed to be role models on trips, but the Europe trip was being singled out as far as making a financial deposit not to consume alcohol on the trip.† She also went on to mention that most adults would remain positive role models for the kids if they signed a consent form that outlines behavioral expectations.† Mrs. Wang went on to state this should be completed for all adults chaperoning all trips sponsored by the school district.† Mr. Burhop stated a new consent form could be completed in time for the Europe trip based on the code of conduct policies established by the NOW Board of Education.† The new policy could then be disseminated to adults on the trip, and approved by the Board at the March Board meeting.†† ††
Motion to adjourn at 8:05 p.m. was made by Mr. Arndt, seconded by Mrs. Wang.† Motion passed unanimously.