Norwalk-Ontario-Wilton School District

Minutes of the Regular Meeting of the Board of Education

December 14, 2015

Brookwood High School Offices – Large Conference Room

I.                   Call To Order

The meeting was called to order by Board President Kurt Radke at 7:00 p.m.

II.                Roll Call

Board members present were, Mrs. Wang, Mr. Streeter, Mr. Arndt, Mr. Bauman (arrived at 7:30 p.m.), and Mr. Radke.  Administration present was Mr. Burhop, Dr. Luebke and Mr. Pettit.  Also in attendance was Denise Buckbee, Gary Von Ruden and the County Line.

III.             Legal Meeting Determination

Motion to approve this as a legal meeting with proper notice was made by Mr. Streeter, seconded by Mr. Arndt.  Motion passed unanimously.

IV.             Approval of the Agenda

Mr. Burhop informed the Board that New Business Item D could be removed from the agenda.  Motion to approve the agenda as amended was made by Mrs. Wang, seconded by Mr. Streeter.  Motion passed unanimously.

V.                Approval of the Minutes

Motion to approve the Minutes of the Regular Meeting of November 16, 2015 was made by Mr. Arndt, seconded by Mrs. Wang.  Motion passed unanimously.

VI.             Reports

A.    Financial Reports

1.         Vouchers Payable

Motion to approve electronic fund transfers #1079 through #1092 and vouchers #35977 through #36108 for a total of $660,998.22 was made by Mrs. Wang, seconded by Mr. Arndt.  Motion passed unanimously.

2.                  District Receipts and Disbursements

Mr. Burhop highlighted Special Education aide and a SAGE payment.

3.                  Cash Flow Report

Mr. Burhop described a cash flow situation where, after the approved vouchers and the December 18 payroll, the district would have $90,872.90 cash on hand at the Bank of Ontario, $71,259.06 in the Farmers and Merchants Bank of Kendall, $100,716.40 in the Bank of Cashton, and $1,061,140.22 at American Deposit Management.  The District would also be receiving approximately $240,000 in Special Education Aid on December 21.

B.     Superintendent’s Report

Mr. Burhop reported on the Bal-A-Vis-X teacher in-service hosted by NOW, disseminated information to NOW Board members on the WASB survey, informed the Board on new open enrollment policies that need to be approved next month, and that January 5, 2016 at 5:00 p.m. is the deadline for the paperwork to have one’s name on the ballot to run for the NOW Board of Education.

C.    High School Principal’s Report

Mr. Pettit discussed holiday and community service activities in the Jr. & Sr. High School, the articulation agreement between NOW and Western Technical College in a high school English course, and FFA activities. 

D.    Elementary Principal’s Report

Dr. Luebke reported on the Polar Express movie night, informed the Board on teacher collaboration on writing rubrics at each grade level, and on the Falcon Five and Artists of the Month recipients for November.

E.     Athletic Director’s Report

Mr. Clinton’s Report focused on winter athletic participation numbers and the possible replacement of the Classic Gym scoreboards.

VII.          Public Comments

There were no public comments

VIII.       New Business

A.    Approve Participation on Kickapoo Youth Exchange Program

Denise Buckbee informed the Board that Norwalk-Ontario-Wilton has been participating in this foreign exchange program and gave details on students who have participated, along the vetting of participants and the benefits of participation.  Mr. Burhop informed the Board that the cost for two years is $1,991.  Motion to approve participation in the Kickapoo Youth Exchange Program was made by Mrs. Wang, seconded by Mr. Streeter.  Motion passed unanimously.

B.     Approve Diversity Club Overnight Trip to Minneapolis

Denise Buckbee gave the Norwalk-Ontario-Wilton Board of Education details about the field trip which centers on the meeting of a Nobel Laureate.  Student numbers, chaperones and transportation plans were shared with the Board.  The field trip would be in June after school has been dismissed.  Motion to approve an overnight field trip to Minneapolis for the Diversity Club was made by Mr. Radke, seconded by Mr. Arndt.  Motion passed unanimously.

C.    Approve FFA Overnight Trip to Chicago

Gary VonRuden gave the Norwalk-Ontario-Wilton Board of Education details on the trip including places that the student would visit.  Mr. VonRuden informed the board that The Brookwood FFA students travel with students from several other schools and that the trip would take place at the end of January.  Motion to approve the overnight FFA field trip to Chicago was made by Mr. Streeter, seconded by Mr. Arndt.  Motion passed unanimously.

D.    Approve Alternate Open Enrollment Application

E.     Approve Resolution to Support the District’s Efforts in Obtaining and Maintaining a Fab Lab

Mr. Burhop stated that the Wisconsin Economic Development Corporation is providing a three year competitive grant opportunity to assist in the funding of a Fabrication Lab (Fab Lab) in school districts.  The grant is for a maximum of $25,000 a year for three years.  If successful, over the three years of the grant, the Norwalk-Ontario-Wilton School District would have to contribute funding of 25% year one, 50% year two, and 75% year three.  A part of the grant application is for the Board to pass a resolution documenting support of the project.  Motion to approve a resolution to support the district’s efforts in obtaining and maintaining a Fab Lab was made by Mr. Bauman, seconded by Mrs. Wang.  Motion passed unanimously.  

F.     Approve Contract for Ken Simon – Network Administrator and Computer Technician

Mr. Burhop informed the Board that there were seven applications for the position, a committee of seven people were involved in the interviews, and that Ken Simon was offered the position at $55,000 per year.  Motion to approve a contract for Ken Simon, Network Administrator and Computer Technician was made by Mr. Arndt, seconded by Mr. Streeter.  Motion passed unanimously.

IX.             Closed Session

Motion to move into closed session under Section 19.85(1)(c) Stats., to discuss the performance evaluation of the District Administrator was made by Mrs. Wang, seconded by Mr. Bauman.  Roll call Vote:  Mrs. Wang – Yes, Mr. Bauman – Yes, Mr. Streeter – Yes, Mr. Arndt – Yes, Mr. Radke – Yes.

X.                Reconvene to Open Session

Motion to reconvene into open session was made by Mr. Bauman, seconded by Mr. Streeter.  Motion passed unanimously.

XI.             Adjourn

Motion to adjourn at 9:10 p.m. was made by Mrs. Wang, seconded by Mr. Arndt.  Motion passed unanimously.