Minutes of the Regular Meeting of the Board of Education
December 15, 2014
Brookwood High School Offices – Large Conference Room
I. Call To Order
The meeting was called to order by Vice President Kevin Bauman at 7:06 p.m.
II. Roll Call
Board members present were, Mrs. Wang, Mr. Giese, Mr. Brieske, Mr. Bauman, and Mr. Radke (arrived at 7:20 p.m.) Administration present was Mr. Burhop, Mrs. Luebke and Mr. Pettit. Also in attendance was the County Line.
III. Legal Meeting Determination
Motion to approve this as a legal meeting with proper notice was made by Mr. Giese, seconded by Mrs. Wang. Motion passed unanimously.
IV. Approval of the Agenda
Motion to approve the agenda was made by Mr. Brieske, seconded by Mrs. Wang. Motion passed unanimously.
V. Approval of the Minutes
Motion to approve the Minutes of the Regular Meeting of November 17, 2014 was made by Mrs. Wang, seconded by Mr. Brieske. Motion passed unanimously.
A. Financial Reports
1. Vouchers Payable
Motion to approve vouchers #34028 through #34162 for a total of $1,639,084.29 was made by Mrs. Wang, seconded by Mr. Giese. Motion passed unanimously.
2. District Receipts and Disbursements
Mr. Burhop highlighted Special Education aide and a SAGE payment.
3. Cash Flow Report
Mr. Burhop described a cash flow situation where the district would have $263,069.81 cash on hand at the Bank of Ontario after vouchers just approved. The district also has $245,730.47 in the Farmers and Merchants Bank of Kendall, $200,124.83 in the Bank of Cashton, and $653,730.59 at American Deposit Management.
B. Superintendent’s Report
Mr. Burhop reported on Lee Nerison’s impending visit, informed the Board that the federal legislators gave no news in the Title I inquiry and that the school district’s attorney, Jim Quartemont would be attending the January meeting to inform the Board of their legal options, informed the Board that the Bank of Ontario was in communication with school district auditors on the insuring of school district funds in the bank of Ontario, and that January 6, 2015 at 5:00 p.m. is the deadline for the paperwork to have one’s name on the ballot to run for the NOW Board of Education.
C. High School Principal’s Report
Mr. Pettit discussed holiday and community service activities in the Jr. & Sr. High School, the Artists of the Month, the creation of individual career plans for seniors by Ms. Cwiak, and teacher in-service activities at Brookwood Jr. & Sr. High School.
D. Elementary Principal’s Report
Dr. Luebke reported on the USDA Farm to School Implementation Grant, the Artists of the Month, Rice Lake teaching staff spending the day at NOW learning about the district’s reading program, the Christmas Around the World activity and the Elementary Winter Concert.
E. Athletic Director’s Report
Mr. Clinton’s Report focused on winter athletic participation numbers.
VII. Public Comments
There were no public comments
VIII. New Business
A. Approve Retirement Resignation of Pat Williams, School District Bookkeeper
Mr. Burhop informed the Board that Mrs. Williams retirement would be effective July 1, 2014. The position had been posted and Mr. Burhop thanked Mrs. Williams for her years of service to the school district. Motion to accept the retirement resignation of Pat Williams was made by Mr. Bauman, seconded by Mr. Giese. Motion passed unanimously.
B. Approve Spring Play Director’s Contract for Kim Nofsinger
Mr. Burhop stated that there is interest for a spring play and the cost for the director duties would be $1,154. Motion to approve a spring play director’s contract for Kim Nofsinger was made by Mrs. Wang, seconded by Mr. Giese. Motion passed unanimously.
C. Revise 2015-16 School District Calendar
Mr. Burhop informed the Board that he miscounted a day in September so a day needed to be added, and Thursday March 24, 2016 was the best possible day available. Motion to revise the 2015-16 school calendar as presented was made by Mr. Bauman, seconded by Mr. Brieske. Motion passed unanimously.
D. Approve School Board Policy 462.1 – Technical Excellence Scholarship
Mr. Burhop stated that the Higher Education Aids Board is now offering a $2,250 annual scholarship for a maximum of three years to a Brookwood student in Technical Education if the school district has an approved policy in place. Mr. Burhop also stated the Higher Education Aids Board has to approve every school’s policy. Motion to approve School Board Policy 462.1 – Technical Excellence Scholarship was made by Mr. Giese, seconded by Mr. Bauman. Motion passed unanimously.
IX. Closed Session
Motion to move into closed session under Section 19.85(1)(c) Stats., to discuss the performance evaluation of the District Administrator was made by Mr. Bauman, seconded by Mr. Brieske. Roll call Vote: Mrs. Wang – Yes, Mr. Bauman – Yes, Mr. Brieske – Yes, Mr. Giese – Yes, Mr. Radke – Yes.
X. Reconvene to Open Session
Motion to reconvene into open session was made by Mr. Giese, seconded by Mr. Bauman. Motion passed unanimously.
Motion to adjourn at 8:52 p.m. was made by Mr. Giese, seconded by Mr. Bauman. Motion passed unanimously.
Jessica Wang, Clerk