Norwalk-Ontario-Wilton School District

Minutes of the Regular Meeting of the Board of Education

May 15, 2017

Brookwood Jr. & Sr. High Office – Large Conference Room

I.                   Call To Order

The meeting was called to order by President Kurt Radke at 7:00 p.m.

II.                Roll Call

Board members present were, Mr. Muellenberg, Mr. Streeter, Mr. Bauman, Mr. Arndt and Mr. Radke.  Administration present was Mr. Burhop, Mrs. Luebke, and Mr. Pettit.  Also present was the County Line.

III.             Legal Meeting Determination

Motion to approve this as a legal meeting with proper notice was made by Mr. Streeter, seconded by Mr. Muellenberg.  Motion passed unanimously.

IV.             Approval of the Agenda

Motion to approve the agenda was made by Mr. Muellenberg, seconded by Mr. Bauman.  Motion passed unanimously.

V.                Approval of the Minutes

Motion to approve the minutes of April 17, 2017 was made by Mr. Arndt, seconded by Mr. Streeter.  Motion passed unanimously.

VI.             Board Reorganization

A.    Election of Board Officers

Motion was made by Mr. Bauman, seconded by Mr. Muellenberg to keep all School Board Officers the same for 2017-18 as they were in 2016-17.  Motion passed unanimously.

B.     Set Regular Meeting Time

Motion to have regular monthly school board meetings on the second Monday after the first Friday each month at 7:00 p.m. was made by Mr. Arndt, seconded Mr. Bauman.  Motion passed unanimously.

C.    Approve Official School District Newspaper

Motion to approve the County Line as the official school district newspaper was made by Mr. Muellenberg, seconded by Mr. Streeter.  Motion passed unanimously.

VII.          Reports

A.    Financial Reports

1.         Vouchers Payable

Motion to approve electronic funds transfers #1417 through #1436 in an amount of $507,394.00, and voucher #37693 through #37769 for a total of $293,894.05, for a voucher total of $801,288.05 was made by Mr. Arndt, seconded by Mr. Muellenberg.  Motion passed unanimously.

2.                  District Receipts and Disbursements

Mr. Burhop highlighted federal grant claims and lottery credit as the main revenues in April. 

3.                  Cash Flow Report

Mr. Burhop described a situation where after May 15 vouchers and the May 19 payroll a balance of $334,468.43 would be in the Bank of Ontario, $146,105.46 was in a money market account at the Farmers & Merchants Bank of Kendall, $201,769.43 was in a money market account in the Bank of Cashton, and $200,381.89 was in American Deposit Management. 

B.     Superintendent’s Report

Mr. Burhop informed the Board on Sheldon’s Asphalt Paving receiving the driveway project bid for $54,591.  He also gave information to the Board on recent support staff hirings and resignations, the unused LP Gas balance from Allied Cooperative of 27,958 unused gallons, that May 22 was the date High Cost Transportation Aid allocations would be made public, and updated the Board on the perfect Membership Audit, the 2016-17 fiscal audit schedule, and the possibility of a virtual school at Brookwood Jr. & Sr. High.  Mr. Burhop also informed the NOW Board that in June, possible changes may be proposed to the parking lot that will change student drop-off for parents.

C.    Principal’s Report

Mr. Pettit reported on the upcoming graduation ceremony and the numerous year end activities going on in the Jr. High and High School.  Mr. Pettit highlighted the successes and activities including the Forensics team, the Electrathon project, and Solo Ensemble and vocal music news, Youth Government Day, Large Group Festival, FFA and announced the Artist of the Year.

D.    Elementary Principal’s Report

Mrs. Luebke reported on numerous year end activities, highlighted details on Earth Day activities that took place in the Elementary, Community Night details, the Art show and the Heritage Fair.  Dr. Luebke also reported on Art Students of the Month, the Viroqua Art Festival, the Falcon Five recipients, Kid’s College, Kindergarten Mother’s Day Tea and the Elementary School Spring Concert.

E.     Athletic Director’s Report

Mr. Clinton’s report highlighted the completion of athletic scheduling for 2017-18.  His report also informed the NOW Board that the WIAA will provide concussion insurance for all student athletes that compete in WIAA sanctioned sports.  Mr. Clinton’s report also informed the NOW Board on the softball bleacher project and weight room refurbishing project. 

VIII.       Public Comments

There were no public comments.

IX.             New Business

A.    Approve 2017-18 School Year FFA Overnight Field Trips

Mr. Burhop reviewed the six overnight field trips annually planned by Mr. Von Ruden for the FFA program.  Motion to approve the 2017-18 overnight FFA field trips as presented was made by Mr. Streeter, seconded by Mr. Bauman.  Motion passed unanimously.

B.  Approve Summer School Teaching Contracts

Mr. Burhop reviewed a list of Teachers with the NOW Board that wanted to teach elementary summer school.  He informed the Board that there were seven full-time teachers and four part-time teachers needed to teach summer school.  The full-time teachers would receive $1,175 and part-time teachers would receive $587.50.   Motion to approve the summer school teaching contracts as presented was made by Mr. Muelllenberg, seconded by Mr. Arndt.  Motion passed unanimously.

C.  Approve or Deny Open Enrollment Applications in and Out of NOW

Motion to approve all open enrollment applications out of the Norwalk-Ontario-Wilton School District as presented was made by Mr. Arndt, seconded by Mr. Bauman.  Motion passed unanimously.  Motion to deny an open enrollment application of a high school student from Cashton due to lack of space in the program was made by Mr. Bauman, seconded by Mr. Arndt.  Motion passed unanimously.  Motion to approve all other open enrollment applications into the Norwalk-Ontario-Wilton School District was made by Mr. Muellenberg, seconded by Mr. Streeter.  Motion passed unanimously. 

D.  Approve Revision to School Board Policy 458 – School District

Wellness Policy

Mr. Burhop informed the NOW Board that all school district Wellness Policies needed to be revised to meet new federal guidelines.  Motion to approve the revisions to School Board Policy 458 – School District Wellness Policy, was made by Mr. Muellenberg, seconded by Mr. Arndt.  Motion passed unanimously.

                 E.   Approve School Board Policy 525 – Providing a Reference

            Mr. Burhop informed the Board that this policy was required by state law.             The components in the policy reflected the requirements of the state law.           Motion to approve School Board Policy 525 – Providing a Reference was         made by Mr. Arndt, seconded by Mr. Streeter.  Motion passed             unanimously.

                 F.   Approve Server and Back-up Remediation Project

Mr. Burhop informed the Board that the servers owned by the district have not been coordinated to work together.  Also, alterations need to be made to make the conversion to Windows 10 workable and to handle the increase in bandwidth.  The cost for the service is $5,904.  Motion to approve the server and back-up remediation project with 3RT was made by Mr. Muellenberg, seconded by Mr. Bauman.  Motion passed unanimously.

               G.     Approve Sick Bank Withdrawal

Mr. Burhop informed the NOW Board that two employees have requested sick bank leave withdrawal.  Motion to approve a maximum of seven days of sick bank leave withdrawal for Marvin Johnson and ten days maximum for Tracy Clark was made by Mr. Arndt, seconded by Mr. Streeter. Motion passed unanimously.

                H.    Appoint Joint Review Board Member for the TIF Meeting in Wilton   

Motion to approve Justin Arndt to the Joint Review Board Member for the TIF Meeting in Wilton and Ontario was made by Mr. Radke, seconded by Mr. Bauman.  Motion passed unanimously.

I.                   Discuss, Review and Approve 2017-18 Preliminary Budget

Mr. Burhop reviewed various aspects of the 2017-18 preliminary budget with the NOW School Board.  Final all fund 10, fund 27, and fund 50 revenues and expenditures are estimated at $10,814,493.  Motion to approve the 2017-18 preliminary school district budget at $10,814,493 was made by Mr. Bauman, seconded by Mr. Arndt.  Motion passed unanimously.

X.                Closed Session

Motion to move into closed session under Section 19.85(1)(c) Stats, to consider 2017-18 financial compensation for the K-12 Teaching Staff and Elementary Principal, possible increases in benefits of Section 15 of the Employee Handbook, and to consider a teacher request for possible change in a one year teacher contract, was made by Mr. Arndt, seconded by Mr.Muellenberg.  Roll call vote; Mr. Bauman, Aye, Mr. Arndt, Aye, Mr. Streeter, Aye, Mr. Muellenberg, Aye, Mr. Radke, Aye.

XI.              Reconvene to Open Session

Motion to reconvene to open session was made by Mr. Arndt, seconded by Mr. Radke.  Motion passed unanimously.

XII.          Adjourn

Motion to adjourn at 8:31 p.m. was made by Mr. Bauman, seconded by Mr. Muellenberg.  Motion passed unanimously.