Minutes of the Regular Meeting of the Board of Education
February 13, 2017
Brookwood Jr. & Sr. High Offices – Large Conference Room
I. Call To Order
The meeting was called to order by President Kurt Radke at 7:02 p.m.
II. Roll Call
Board members present were, Mr. Muellenberg, Mr. Arndt, Mr. Bauman, Mr. Streeter and Mr. Radke. Administration present was Dr. Burhop, Mr. Pettit and Dr. Luebke. Also present was Harvey Menn and Wayne Barrett.
III. Legal Meeting Determination
Motion to approve this as a legal meeting with proper notice was made by Mr. Streeter, seconded by Mr. Bauman. Motion passed unanimously.
IV. Approval of the Agenda
Mr. Burhop informed the Board that the date of the January 2017 Board meeting should read January 23 instead of January 26. Motion to approve the agenda as amended was made by Mr. Muellenberg, seconded by Mr. Streeter. Motion passed unanimously.
V. Approval of the Minutes
Motion to approve the Minutes of the Regular Meeting of January 23, 2017 was made by Mr. Bauman, seconded by Mr. Muellenberg. Motion passed unanimously.
A. Financial Reports
1. Vouchers Payable
Motion to approve Electronic Funds Transfers #1353 through #1369 for $447,628.52 and Vouchers #37362 through #37479 for $422,171.43, for a total voucher amount of $869,799.95 was made by Mr. Arndt, seconded by Mr. Muellenberg. Motion passed unanimously.
2. District Receipts and Disbursements
Mr. Burhop highlighted property tax revenues, general transportation aid, specific grant claims and special education aid as main revenues for January.
3. Cash Flow Report
Mr. Burhop described the cash flow situation where the district would have a $3,979.20 in the Bank of Ontario, $140,104.37 in American Deposit Management General Fund. The district also has $200,923.36 in the Farmers and Merchants Bank of Kendall-Wilton, and $201,570.90 in the Bank of Cashton.
B. District Administrator’s Report
Mr. Burhop informed the Board that the school district has used 37,912 gallons of the 85,000 gallons of LP gas contracted, described the Governor’s school finance proposal in the biennial budget and the impact it has on the Norwalk-Ontario-Wilton School District, discussed the unpredictability of High Cost Transportation Aid, and informed the Board that he has solicited bids for the elementary school building furnace maintenance and to repave a portion of the driveway leading to the bus garage. Mr. Burhop also informed the Board that the Nondiscrimination Self-Evaluation report is finished, and posted on the school district’s web-site and that there would be a public hearing on February 20 to receive community input on the Self-Evaluation. Mr. Burhop informed the Board of financial contributors to the Falcon Food Pantry and that he has made a posting for a school bus driver. Finally, Mr. Burhop informed the Board that the District would have a membership audit this spring.
C. Jr. & Sr. High School Principal’s Report
Mr. Pettit’s report informed the Norwalk-Ontario-Wilton School Board about the latest activities and accomplishments in Forensics, FFA and the Agriculture Department, the Diversity Club and Spanish Classes, the dates of the Spring Play, “Alice in Wonderland”, and informed the Board about possible course offering changes. Mr. Pettit also shared the spring testing schedule with the Board.
D. Elementary Principal’s Report
Dr. Luebke shared information with the Norwalk-Ontario-Wilton Board of Education on the Artists of the Month, the Falcon Five for January and student artwork displayed at the West Salem Art Show.
E. Athletic Director’s Report
Ken Clinton’s report informed the Board that the wrestling team won the conference and regional tournament championships, and reported on the Athletes of the Month.
VII. Public Comments
There were no public comments
VIII. New Business
A. Approve Safety Patrol Overnight Field Trip to Wisconsin Dells
Mr. Burhop reviewed the handout prepared by Mr. Clinton about Safety Patrol activities for the annual overnight field trip at Wisconsin Dells May 18 and 19. Motion to approve the overnight field trip for the Safety Patrol was made by Mr. Streeter, seconded by Mr. Muellenberg. Motion passed unanimously.
B. Approve Diversity Club Overnight Field Trip to Minneapolis
Mr. Burhop reviewed the request by Denise Buckbee to take 14 students with two chaperones to a youth leadership event in Minneapolis. Motion to approve the overnight field trip for the Diversity Club was made by Mr. Bauman, second by Mr. Arndt. Motion passed unanimously.
C. Approve Overseas Trip to Japan in Spring of 2019
Harvey Menn presented a trip to Japan for the spring of 2019. In the presentation Mr. Menn informed the Board that Educational Tours was the company who develops the trip. Mr. Menn also informed the Board of the cost of the trip for participants would be dependent on if the trip were to last nine or eleven days. The length of the trip would be determined at a later date. Mr. Menn also stated the cost of the trip was the same to less with the European trips available. Mr. Burhop informed the Board that Japan has really not been a target for terrorist activities, and that the calendar for 2018-19 can be adjusted to have some spring break time while students and staff were traveling to Japan. Mr. Barrett shared information with the Board on traveling to that part of the world. Motion to approve the overseas trip to Japan in the spring of 2019 was made by Mr. Bauman, seconded by Mr. Arndt. Motion passed unanimously.
D. Approve Revision to School Board Policy 352.1 – Out of Country Field Trips
Mr. Burhop informed the Board that there needed to be a limit of people attending the overseas field trip due to space available on tour buses. The revision to School Board Policy 352.1 developed procedures as to who gets to go on the trip if more than fifty people wish to attend. It was recommended that student participation be capped at thirty to assure proper supervision of the students. Mr. Burhop stated the revision would be made with grade level and chronological age being tie breaking factors. Motion to approve School Board Policy 352.1 – Out of Country Field Trips, with the revisions discussed, was made by Mr. Arndt, seconded by Mr. Streeter. Motion passed unanimously.
E. Approve Financial Investment of Sinking Funds on Qualified School Construction Bonds
Motion to approve the investment of $315,000 into US Treasury Bond CUSIP Number 912828J50 was made by Mr. Arndt, seconded by Mr. Bauman. Motion passed unanimously.
F. Accept Resignation Due to Retirement of Jan Jeffers – Secondary English Teacher
Mr. Burhop informed the Board that Ms. Jeffer’s resignation was in their packet. Mr. Burhop also thanked Ms. Jeffers for an outstanding thirty-three years of commitment to the students of Brookwood Jr. & Sr. High School. Motion to accept the resignation due to retirement at the end of the 2016-17 school year of Jan Jeffers was made by Mr. Muelleberg seconded by Mr. Streeter. Motion passed unanimously.
G. Approve School Bus Bid
Mr. Burhop informed the Board that the bus bid from Mid-State truck was $89,993. The bus bid is similar to previous buses purchased. The bus is a 2018 sixty-six passenger with air brakes. The total cost of the bus reflects an additional expense of $650 to get the bus equipped with seat belts which has not been done in the past, as well as a seven year warranty on the transmission rather than a five year warranty. Motion to approve the bid from Mid-State Truck Service for $89,993 plus title and registration for a 2018 sixty-six passenger school bus was made by Mr. Streeter, seconded by Mr. Bauman. Motion passed unanimously.
H. Approve Sick Leave Bank Withdrawal
Mr. Burhop informed the Board that a child of Gidget Moore just broke her ankle and in home care was needed to take care of her child. He also informed the NOW Board that Ms. Moore has a written request of fifteen days of sick bank leave to care for her child. Motion to approve a withdrawal of a maximum of 15 days from the sick leave bank for Gidget Moore was made by Mr. Muellenberg, seconded by Mr. Arndt. Motion passed unanimously.
I. Approve 2017 Elementary Summer School Courses
Gayle Luebke presented the 2017 elementary summer school courses to the Board. Motion to approve the 2017 summer school course offerings as presented was made by Mr. Bauman, seconded by Mr. Muellenberg. Motion passed unanimously.
J. Approve Driver’s Education as a Summer School Course.
Mr. Burhop informed the Board that a Mrs. Stoikes currently teaches Driver’s Education during the school day. This does create inefficient scheduling for the Sr. High school, and that the time slot could be better used for her to teach a regular social studies class. Mr. Burhop also informed the Board that he talked to various area Superintendents and that all those schools offer classroom Driver’s Education in the summer. He also stated that driver’s education would be offered during regular summer school so transportation could be provided for students. Motion to approve making Driver’s Education a summer school course was made by Mr. Bauman, seconded by Mr. Muellenberg. Motion passed unanimously.
K. Approve School Board Policy 752.1 – Staff Use of Cell Phones in School District Vehicles
Mr. Burhop explained to the Board that the policy allowed cell phones to be used in school district owned vehicles, but only when the vehicle was parked and secured. Motion to approve School Board Policy 752.1 – Staff Use of Cell phones in School District Vehicles, was made by Mr. Arndt, seconded by Mr. Bauman. Motion passed unanimously.
L. Approve Settlement of Repair Costs of Kubota Lawnmower with Portland Implement
Mr. Burhop explained to the Board that Portland Implement made an offer to forgive the charges of $294.00 for the first time they worked on the mower, forgive all finance charges, and split the balance 50-50 for the second time Portland Implement worked on the mower. Mr. Burhop informed the Board that $662.22 would be credited to the $1,015.42 bill. The final cost to the NOW School District would be $353.20. Mr. Burhop recommended the Board settle with Portland Implement over that amount. Motion to accept the settlement offer from Portland Implement which credits the NOW School District with $662.22 in charges for work on the Kubota Lawnmower was made by Mr. Bauman, seconded by Mr. Streeter. Motion passed unanimously.
Motion to adjourn at 8:00 p.m. was made by Mr. Arndt, seconded by Mr. Muellenberg. Motion passed unanimously.