Minutes of the Regular Meeting of the Board of Education
April 17, 2017
Norwalk-Ontario-Wilton Elementary Library
I. Call To Order
The meeting was called to order by President Kurt Radke at 7:01 p.m.
II. Roll Call
Board members present were, Mr. Muellenberg, Mr. Streeter, Mr. Arndt, Mr. Bauman and Mr. Radke. Administration present was Mr. Burhop and Mr. Pettit. Also in attendance were Harvey Menn and the County Line.
III. Legal Meeting Determination
Motion to approve this as a legal meeting with proper notice was made by Mr. Streeter, seconded by Mr. Bauman. Motion passed unanimously.
IV. Approval of the Agenda
Mr. Burhop informed the NOW Board that item “J” in New Business, Approve Additional 2016-17 Expenditures could be removed from the agenda. Motion to approve the agenda as amended was made by Mr. Bauman, seconded by Mr. Muellenberg. Motion passed unanimously.
V. Approval of the Minutes
Motion to approve the minutes of the regular meeting of March 13, 2017 was made by Mr. Streeter, seconded by Mr. Arndt. Motion passed unanimously.
A. Financial Reports
1. Vouchers Payable
Motion to approve electronic funds transfers #1394 through #1416 for $465,383.90, and written vouchers #37586 through #37692 in the amount of $264,419.78, for voucher total of $729,803.68 was made by Mr. Arndt, seconded by Mr. Muellenberg. Motion passed unanimously.
2. District Receipts and Disbursements
Mr. Burhop highlighted equalization aid, per pupil categorical aid, High Poverty Aid, special education categorical aid, and Title grant claims as main revenues for March.
3. Cash Flow Report
Mr. Burhop described a situation where after April 17 vouchers and the April 20 payroll, a balance of $301,990.52 would be in the Bank of Ontario, $146,068.24 would be in the Farmers and Merchants Bank, $201,701.02 would be in the Bank of Cashton, and $850,240.42 would be at American Deposit Management.
B. Superintendent’s Report
Mr. Burhop reported on the timeline of employee letters sent for employment for the 2017-18 school year, and also reported on Digital Learning Days, property, liability and workman’s compensation insurance, the Wellness Policy, and handed out the preliminary 2017-18 school district budget for discussion in May. Mr. Burhop also asked the NOW Board on their consensus on the type of landscaping that needed to be done by the secondary school district entrance.
C. Jr. and Sr. High Principal’s Report
Mr. Pettit informed the Board on various activities involving the FFA, Prom, Vocal Music solo ensemble results, the Diversity Club, Art, Spelling Bee results, and the status of the Wisconsin Forward Exam. Mr. Pettit informed the NOW Board that Addison Arndt would receive the Kohl Excellence Scholarship for $5,000. Mr. Pettit also gave the board a calendar of year end activities in the high school.
D. Elementary Principal’s Report
Dr. Luebke’s report informed the Board about the Art Department activities and the Art Students of the Month, the Falcon Five winners, STEM Day, National History Day at UW-LaCrosse and the upcoming “Celebrate the Environment Day”. Dr. Luebke’s report also informed the NOW Board that NOW Elementary for the 6th consecutive year has been recognized as a “Beating the Odds School”. That means NOW Elementary is in the top 25 percent of the high poverty schools in the state with above average student achievement.
E. Activities Director Report
Mr. Clinton’s report updated the Board on finishing the softball field project, refurbishing the equipment in the weight room, and Brookwood WIAA Scholar Athlete finalist.
VII. Public Comments
There were no public comments
VIII. Old and Unfinished Business
A. Discuss and Approve Changes in Overseas Field Trip
Mr. Menn informed the Board that due to the high cost of the trip to Japan, there was minimal student interest. He also stated that he researched trips that would be more cost effective for students and also were areas that currently seemed as safe as possible from violent activity. Mr. Menn presented two trips to the Board, one to Greece and one to Ireland. Both trips were in the $2,500 range. Mr. Menn informed the Board that the Greece trip was taken six years ago and the Ireland trip was taken four years ago. Mr. Burhop asked about timelines of getting refunds for the trip if either area created a situation where people signed up did not want to go. Mr. Menn stated that there is a time prior to the finalization to the trip where people can back out, and there is also an option to change trips if an area has questionable activity in regards to safety. Motion to approve a trip to Greece in the Spring of 2019 was made by Mr. Muellenberg, seconded by Mr. Bauman. Motion passed unanimously.
IX. New Business
A. Approve Driveway Bid
Mr. Arndt expressed concerns about the depth of the asphalt in the bids. Researching the needs of driveways with the amount of and kinds of use this driveway gets, he felt that 3 to 3.5 inches of as asphalt was not adequate for the use, and that 4 inches of asphalt minimum was needed to properly do the project. Mr. Radke expressed concerns over the bids and the lack of information concerning the depth of the compact rock base of the driveway. Mr. Arndt stated the depth of the compressed rock base should be double the depth of the asphalt. Mr. Burhop stated that he could contact the vendors who bid and have them rebid the project with four inches of asphalt and a minimum of 8 inches of compressed rock. Motion to have the vendors rebid the driveway project with 4 inches of asphalt and 8 inches minimum of compressed rock and giving Mr. Burhop the authority to approve the low bid was made by Mr. Arndt, seconded by Mr. Bauman. Motion passed unanimously.
B. Approve Diversity Club Overnight Field Trip
Mr. Burhop informed the NOW Board that members of the Diversity Club have been involved in UW-L’s Outreach Mentoring Program and there was an overnight field trip opportunity in conjunction with this program that would be on May 5. Motion to approve the overnight field trip for the Diversity Club on May 5 was made by Mr. Radke, seconded by Mr. Arndt. Motion passed unanimously.
C. Approve Brookwood Jr. & Sr. High School Academic and Career Plan
Motion to approve the Brookwood Jr. & Sr. High School Academic and Career Plan was made by Mr. Muellenberg, seconded by Mr. Streeter. Motion passed unanimously.
D. Approve Health Insurance Quote
Mr. Burhop stated that alternate plans were accumulated by the Insurance Center. He also stated that Health Partners lowered their renewal bid on the current group health insurance plan of the school district from 19% to 12%. Mr. Burhop informed the Board that the Insurance Committee met and recommended the current health insurance plan at a 12% increase. Mr. Burhop also informed the NOW Board that a 12% increase in the rate would increase school district expenditures by $170,428. Motion to approve the renewal of the current group health care plan from Health Partners at a 12% increase was made by Mr. Bauman, seconded by Mr. Arndt. Motion passed 4 votes Aye (Bauman, Streeter, Arndt, Muellenberg), and Radke abstained.
E. Approve 2017-18 School Lunch Price Increase
Mr. Burhop informed the NOW Board that the district is required to increase school lunch prices under the parameters of the Healthy and Hunger Free Child Act. Motion to approve a ten cent school lunch increase for 2017-18 was made by Mr. Arndt, seconded by Mr. Muellenberg. Motion passed unanimously.
F. Approve Revision to School Board Policy 762.1 – Food Service Collection
Motion to approve the revision to School Board Policy 762.1, Food Service Collection, was made by Mr. Streeter, seconded by Mr. Muellenberg. Motion passed unanimously.
G. Approve Revision to School Board Policy 762.1 (Rule) – Food Service Collection Due to Non Payment
Motion to approve the revision to School Board Policy 762.1 (Rule), Food Service Collection Due to Non Payment, was made by Mr. Arndt, seconded by Mr. Bauman. Motion passed unanimously.
H. Determine Snow Make-up Days
Mr. Burhop informed the NOW Board that 6 full snow days were used this winter, and one has been made up on January 20, which was a scheduled Teacher Workday. Motion to make up four additional snow days on June 2, 5, 6 and 7 with June 8 being a Teacher Workday was made by Mr. Arndt, seconded by Mr. Muellenberg. Motion passed unanimously.
I. Approve Wireless Upgrade Bid
Mr. Burhop informed the NOW Board that through the use of E-Rate and TEACH funds that a wireless upgrade project can be done in the entire K- 12 building with approximately 90% of the project funded by E-Rate and TEACH. Mr. Burhop informed the NOW Board that two bids were received from 3RT and CDWG. The 3RT bid was higher by $15,000 but the CDWG bid did not have approximately $23,000 in materials and labor in their bid that 3RT had. Also, 3RT had toured the building and saw the needs of the project. CDWG did not. Motion to approve the wireless upgrade bid from 3RT was made by Mr. Streeter, seconded by Mr. Muellenberg. Motion passed unanimously.
Motion to adjourn at 8:09 p.m. was made by Mr. Bauman, seconded by Mr. Arndt. Motion passed unanimously.