Minutes of the Regular Meeting of the Board of Education
December 12, 2016
Brookwood High School Offices – Large Conference Room
I. Call To Order
The meeting was called to order by Board President Kurt Radke at 7:00 p.m.
II. Roll Call
Board members present were, Mr. Muellenberg, Mr. Streeter, Mr. Arndt, Mr. Bauman, and Mr. Radke. Administration present was Mr. Burhop, Dr. Luebke, Mr. Pettit and Deb Molstad.
III. Legal Meeting Determination
Motion to approve this as a legal meeting with proper notice was made by Mr. Streeter, seconded by Mr. Bauman. Motion passed unanimously.
IV. Approval of the Agenda
Motion to approve the agenda was made by Mr. Arndt, seconded by Mr. Muellenberg. Motion passed unanimously.
V. Approval of the Minutes
Motion to approve the Minutes of the Regular Meeting of November 14, 2016 was made by Mr. Bauman, seconded by Mr. Arndt. Motion passed unanimously.
A. Financial Reports
1. Vouchers Payable
Motion to approve electronic fund transfers #1309 through #1331 for a total of $480,782.71 and checks #37187 through #37271 for a total of $393,784.77 for a total of $874,567.48 was made by Mr. Arndt, seconded by Mr. Muellenberg. Motion passed unanimously.
2. District Receipts and Disbursements
Mr. Burhop highlighted a Workman’s Compensation refund, Special Education aide and a SAGE payment.
3. Cash Flow Report
Mr. Burhop described a cash flow situation where, after the approved vouchers and the December 20 payroll, the district would have $96,263.27 cash on hand at the Bank of Ontario, $200,878.75 in the Farmers and Merchants Bank of Kendall, $201,434.25 in the Bank of Cashton, and $740,014.09 at American Deposit Management. The District would also be receiving approximately $36,516 in Special Education Aid on December 19.
B. Superintendent’s Report
Mr. Burhop disseminated information to NOW Board members on the WASB survey, informed the Board that January 3, 2017 at 5:00 p.m. is the deadline for the paperwork to have one’s name on the ballot to run for the NOW Board of Education, updated the Board on support staff resignations of Daguin Downing, part-time Cook and Tara Orlikowski, Assistant Cross Country Coach, asked the NOW Board for a Falcon Food Pantry donation box at all home events, and reviewed a letter with the NOW Board to be mailed to state representatives on the deteriorated state of State Highway 131. Mr. Burhop also informed the Board that Melanie Lendosky will be present at the January meeting to give the NOW Board the annual audit report.
C. High School Principal’s Report
Mr. Pettit informed the NOW Board on activities that have taken place and future scheduled instructional and school operational procedures designed to increase student standardized test scores and Brookwood Jr. & Sr. High School’s accountability report card score. Mr. Pettit reviewed testing, and changes that were going to be implemented during testing this year. Mr. Pettit also discussed holiday and community service activities in the Jr. & Sr. High School including Salvation Army Bell Ringing, the choir singing in nursing homes, Diversity Club activities, and Family and Consumer Education activities. Mr. Pettit also reported on the Artists of the month and FFA activities.
D. Elementary Principal’s Report
Dr. Luebke reported on elementary activities including a review of the elementary school’s improvement plan, a review of student academic achievement data, and a review of the Title I Parent survey. Although the Elementary School was “Exceeding Expectations”, Dr. Luebke linked these activities to the continued improvement of the Elementary School’s accountability report card scores. Dr. Luebke also shared information about the Math 24 competition, Gifted and Talented activities, the winter music concert, the Scholastic Book Fair and the Falcon Five and Artists of the Month recipients for November.
E. Athletic Director’s Report
Mr. Clinton’s Report focused on winter athletic participation numbers.
VII. Public Comments
There were no public comments
VIII. New Business
A. Approve 2017-18 School District Calendar
Mr. Burhop informed the Board that all calendars developed met the established hourly requirements by the Wisconsin Department of Instruction and the 187 day normal work day for teaching staff. Mr. Burhop also informed the Board that the Norwalk-Ontario-Wilton School District Teachers supported the basic calendar the district has annually approved. This calendar has school starting Friday, September 1, which employees feel would be a great day to get all resources handed out to students and all school rules reviewed. Mr. Burhop recommended the “Regular” calendar option as well. A motion to approve the 2017-18 School District Calendar named “Regular Option” was made by Mr. Arndt, seconded by Mr. Streeter. Motion passed unanimously.
B. Approve Overnight Field Trip for Dorian Vocal Festival
Mr. Burhop informed the Board that Mrs. Molstad would like two Brookwood Choral students to participate in the Dorian Vocal Festival in Decorah, Iowa in January. Mr. Burhop also pointed out there was no Honors Choir anymore. Mrs. Molstad and one parent would supervise. Mr. Arndt mentioned that this event was an outstanding experience for him when he attended as a high school student. A motion to approve an overnight field trip to the Dorian Festival in Decorah, Iowa, was made by Mr. Bauman, seconded by Mr. Arndt. Motion passed unanimously.
C. Approve Wireless Connection Upgrades in K-12 Building
Mr. Burhop informed the Board a formal motion was needed for Board support of a $105,550 wireless upgrade in the entire K-12 building using TEACH and E-Rate funds to pay for approximately 90% of the project. A motion to approve wireless connection upgrades in the K-12 Building of approximately $105,550 was made by Mr. Streeter, seconded by Mr. Muellenberg. Motion passed unanimously.
D. Approve Revision to School Board Policy 551 – Co-curricular Advisor and Coaching Recruiting and Hiring
Mr. Burhop informed the Board that the additional language to this policy gives the District Administrator the latitude to name interim coaches and advisors in emergency situations rather than follow regular procedures. Motion to approve the revision to School Board Policy 551 – Co-curricular Advisor and Coaching Recruiting and Hiring was made by Mr. Bauman, seconded by Mr. Arndt. Motion passed unanimously.
IX. Closed Session
Motion to move into closed session under Section 19.85(1)(c) Stats., to discuss the performance evaluation of the District Administrator was made by Mr. Streeter, seconded by Mr. Arndt. Roll call Vote: Mr. Muellenberg – Yes, Mr. Bauman – Yes, Mr. Streeter – Yes, Mr. Arndt – Yes, Mr. Radke – Yes.
X. Reconvene to Open Session
Motion to reconvene into open session was made by Mr. Arndt, seconded by Mr. Bauman. Motion passed unanimously.
Motion to adjourn at 8:50 p.m. was made by Mr. Streeter, seconded by Mr. Arndt. Motion passed unanimously.