Minutes of the Regular Meeting of the Board of Education
September 12, 2016
Brookwood High School Offices – Large Conference Room
I. Call To Order
The meeting was called to order by President Kurt Radke at 7:00 p.m.
II. Roll Call
Board members present were: Mr. Arndt, Mr. Streeter, Mr. Bauman, Mr. Muellenberg and Mr. Radke. Administration present: Dr. Burhop, Dr. Luebke, and Mr. Pettit. Also present were Natasha Thompson, Pamela Bennett, Ashley Palmer, and Kristine Lee.
III. Legal Meeting Determination
Motion to approve this as a legal meeting with proper notice was made by Mr. Streeter, seconded by Mr. Arndt. Motion passed unanimously.
IV. Approval of the Agenda
Motion to approve the agenda was made by Mr. Arndt, seconded by Mr. Bauman. Motion passed unanimously.
V. Approval of the Minutes
Motion to approve the Minutes of the Regular Meeting of August 15, 2016 was made by Mr. Bauman, seconded by Mr. Arndt. Motion passed unanimously.
A. Introduction of New Teachers
Ashley Palmer, FACE Teacher, Pamela Bennett and Natasha Thompson, Special Education Teachers, and Kristine Lee, 6th Grade Teacher, introduced themselves to the Norwalk-Ontario-Wilton Board of Education.
B. Financial Reports
1. Vouchers Payable
Mr. Burhop recommended that the Board not approve voucher 36934 to Portland implement. This voucher is for labor performed on the Kabota lawnmower that was still under warranty. Mr. Burhop reviewed the warranty with the NOW Board. Motion to approve electronic fund transfers #1262 through #1272 for a total of $575,834.59, and written checks #36866 through #36949, void check 36934 for $294.00, for a written check total of $909,025.36, and for a total voucher amount of $1,484,859.95 was made by Mr. Arndt, seconded by Mr. Bauman. Motion passed unanimously.
2. District Receipts and Disbursements
Mr. Burhop highlighted property tax payments from Monroe and Vernon Counties, numerous grant claims and the Qualified School Zoning Bond Refund as the main revenues in August.
3. Cash Flow Report
Mr. Burhop described a cash flow situation where the district would have $104,119.26 in the Bank of Ontario. The district also has $200,751.58 in a money market at Farmers and Merchants Bank, $201,165.63 in a money market account in the Bank of Cashton, and $150,450.79 invested with American Depository Management. Mr. Burhop also informed the Board that the district would receive an Equalization Aid payment and a Sparsity Aid payment on September 19.
C. Superintendent’s Report
Mr. Burhop informed the Board that the Cured In Place Pipe lining was installed by McCann’s Underground from Oregon, WI, for a cost of $27,800. There were additional costs for PVC piping to the tree line and excavation which will put the total project costs over $30,000. Mr. Burhop also informed the Board that Yard Effects Landscaping from Elroy has been contracted to sod in around the newly installed sidewalk. Mr. Burhop also informed the Board that the District’s fund balance would decrease by approximately $140,000, mainly due to the District paying off $430,000 in debt for the refinancing of the unfunded liability. Mr. Burhop gave details to the NOW Board on the results of the 2015-16 budget, and informed the Board that depending on the final student count on September 16, he was anticipating a tight, but balanced budget for 2016-17. Mr. Burhop informed the Board on mileage saved by reorganizing the bus routes, and presented a letter for School Board review asking the Wisconsin Department of Transportation to look into the repair of State Highway 131. Finally Mr. Burhop informed the Board that he has been informed that no decision would be made on the District’s $3,076 receivership claim on TCI until mid-year 2017.
D. High School Principal’s Report
Mr. Pettit informed the board about upcoming Homecoming activities, the upcoming fall school play, recent FFA activities, picture day, the 7th grade field trip to the Mississippi River Museum in Dubuque, Hispanic Heritage month, and grades 7-12 student enrollment numbers which showed a decrease of 12 students from 2015-16.
E. Elementary Principal’s Report
Mrs. Luebke reported on the upcoming Elementary Reading Challenge, CLC starting September 21, training for the new Educator Effectiveness program called Frontline, and Tyson Zitzow presenting to staff on educating ELL students, and the follow up activities to that presentation.
F. Activities Director Report
Ken Clinton’s report highlighted fall sports participation numbers.
VII. Public Comments
There were no public comments
VIII. New Business
A. Approve Alternate Open Enrollment Applications
Mr. Burhop informed the NOW Board that five students had requested alternate open enrollment into the NOW School District and ten had requested alternate open enrollment out of the Norwalk-Ontario-Wilton School District. Motion to approve the alternate open enrollment applications as presented by administration was made by Mr. Bauman, seconded by Mr. Streeter. Motion passed unanimously.
B. Authorize District Administrator, Kelly Burhop, to sign on behalf of the Norwalk-Ontario-Wilton School District on financial matters pertaining to Associated Bank
Mr. Burhop informed the Board that Associated Bank wants evidence that he has School Board authority to sign off on all financial paperwork with Associated Bank, including the interest redemptions from the Qualified School Zoning Bonds. Passing this resolution would satisfy that requirement. Motion to authorize the District Administrator, Kelly Burhop, to sign on behalf of the Norwalk-Ontario-Wilton School District on financial matters pertaining to Associated Bank was made by Mr. Arndt, seconded by Mr. Muellenberg. Motion passed unanimously.
C. Accept Resignation of Ken Simon – Network Administrator and Computer Technician
Motion to accept the resignation of Ken Simon, Network Administrator and Computer Technician, was made by Mr. Streeter, seconded by Mr. Bauman. Motion passed unanimously.
D. Accept Resignation of Larry Arndt – School Bus Driver
Motion to accept the resignation of Larry Arndt, School Bus Driver, was made by Mr. Streeter, seconded by Mr. Muellenberg. Motion passed unanimously.
E. Approve Contract for Mike Wolf – School Bus Driver
Motion to approve a school bus driver contract for Mike Wolf, was made by Mr. Bauman, seconded by Mr. Muellenberg. Motion passed unanimously.
F. Adjust Teacher Contract for Pam Campos
Mr. Burhop informed the Board that an agreement has been made with the Cashton School District, where Mrs. Campos will teach their English Language Learner students one period a day. Due to the timing, this constitutes an overload for Mrs. Campos and she needs to be compensated for that. The Cashton School District will be paying for the overload portion of the contract. Motion to approve an overload contract for Pam Campos was made by Mr. Arndt, seconded by Mr. Muellenberg. Motion passed unanimously.
Motion to adjourn at 7:46 p.m. was made by Mr. Arndt, seconded by Mr. Muellenberg. Motion passed unanimously.