Norwalk-Ontario-Wilton School District

Minutes of the Regular Meeting of the Board of Education

July 11, 2016

Brookwood Jr. & Sr. High Office – Large Conference Room

 

I.                   Call To Order

The meeting was called to order by President Kurt Radke at 7:01 p.m.

 

II.                Roll Call

Board members present were, Mr. Muellenberg, Mr. Streeter, Mr. Bauman, Mr. Arndt and Mr. Radke.  Administration present was Mr. Burhop.  Also present was Jessica Showen, Harvey and Jackie Menn.

 

III.             Legal Meeting Determination

Motion to approve this as a legal meeting with proper notice was made by Mr. Arndt, seconded by Mr. Streeter.  Motion passed unanimously.

 

IV.             Approval of the Agenda

Mr. Burhop informed the Board that, under VI – Reports, “Item C, Presentation by Jessica Showen” needed to be added to the agenda.  Motion to approve the agenda as amended was made by Mr. Streeter, seconded by Mr. Bauman.  Motion passed unanimously.

 

V.                Approval of the Minutes

Motion to approve the minutes of June 13, 2016 was made by Mr. Bauman, seconded by Mr. Muellenberg.  Motion passed unanimously.

 

VI.             Reports

A.    Financial Reports

1.         Vouchers Payable

Motion to approve electronic funds transfers #1235 through #1249 in the amount of $354,114.67 and voucher #36760 through #36811 in the amount of $842,817.49 for a voucher total of $1,196,932.16 was made by Mr. Arndt, seconded by Mr. Bauman.  Motion passed unanimously.

 

2.                  District Receipts and Disbursements

Mr. Burhop highlighted grant claims, equalization aide and SAGE funding as main revenues in June.

 

3.                  Cash Flow Report

Mr. Burhop described a situation where after July 11 vouchers a balance of $303,165.01 would be in the Bank of Ontario, $200,600.61 was in a money market account at the Farmers & Merchants Bank of Kendall, $201,068.69 was in a money market account in the Bank of Cashton, and $1,050,099.94 was in American Deposit Management.  Mr. Burhop also highlighted $96,722.00 equalization aid that would be coming on July 25.

 

 

 

B.     Superintendent’s Report

Mr. Burhop informed the Board that the school district’s phone system was antiquated and needed to be upgraded.  CenturyLink would no longer service the district’s phone system.  Mr. Burhop also reported on the timeline for hiring additional special education staff, that the district has been unable to find Jr. High Volleyball Coaches and may have to cancel the season if coaches cannot be found, and updated the Board on the estimated state aid for the district for 2016-17.

 

C.    Jessica Showen Presentation

Jessica Showen informed the Board of her research project for her Master’s Degree.  The project will consist of researching the effectiveness of the after school CLC program at Norwalk-Ontario-Wilton Schools.  Ms. Showen informed the Board that surveys would be given to students as part of the project.  Mr. Burhop informed the Board he was in support of Ms. Showen’s research project.

 

VII.          Public Comments

Mr. Burhop shared a Thank You card with the Board from Roxanne Caulum.

 

VIII.       New Business

A.    Approve Overseas Europe Trip

Harvey Menn informed the Board that the 2018 overseas trip would be planned for Spain and Portugal.  Mr. Menn also informed the Board of the timelines in which a commitment would have to be made.  Mr. Burhop informed the Board that they needed to make a decision based on the educational value of the trip for students vs. the safety of the students with today’s issues with terrorism.  All School Board members recognized the educational value of the European Trip and also expressed concerns over student safety.  The discussion led to a table of the item until the August School Board meeting to think about the decision.  Mr. Burhop informed the Board that if they planned to proceed with sponsoring the trip, a policy is being developed to determine who gets to go on the trip.  Motion to table New Business Item A, overseas field trip for the summer of 2018 was made by Mr. Arndt, seconded by Mr. Bauman.  Motion passed unanimously.

 

B.     Approve 2016-17 LP Gas Bid

Mr. Burhop informed the Board that the quote from Premier Co-op was at 75 cents per gallon prepaid.  The bid from United Co-op was for 77.14 cents per gallon prepaid, and the bid from Allied Cooperative was 72.62 cents per gallon prepaid.  Motion to approve the bid from Allied Co-op for 72.62 cents per gallon prepaid for 85,000 gallons was made by Mr. Bauman, seconded by Mr. Arndt.  Motion passed unanimously.

 

C.    Approve 2015-16 Milk Bid

Mr. Burhop presented the Board with one bid from Prairie Farms.  Mr. Burhop noted that the bid showed an increase from last year.  1% was at 25.9 cents per carton, skim milk was 23.4 cents per carton, and skim chocolate milk was at 24.8 cents per carton.  Motion to approve the 2016-17 milk bid from Prairie Farms was made by Mr. Streeter, seconded by Mr. Bauman.  Motion passed unanimously.

 

D.    Approve Purchase of Used Car

Mr. Burhop informed the Board that another car was needed for the Ontario bus drivers to commute back and forth with to save miles on new school district buses.  Mr. Burhop stated that he had a temporary agreement to purchase a 2008 Chevy Impala from Don’s Truck Center in Tomah for $8,250 plus licensing costs, totaling approximately $8,500.  Motion to approve the purchase of a 2008 Chevy Impala from Don’s Truck Center for approximately $8,500 was made by Mr. Radke, seconded by Mr. Muellenberg.  The motion passed unanimously.

 

E.     Approve Upgrade to Fire Alarm System

Mr. Burhop informed the Board that 28 smoke detectors were outdated and needed to be replaced.  Due to the several additions on the building, certain cost effective fire alarm products were not compatible with the current fire alarm panel.  Therefore Mr. Burhop recommended replacing the entire system with more cost effective equipment through Complete Control which would save the district money over the long term.  Mr. Bauman stated that addressable smoke detectors that are being presented are preferred by the Fire Department as the system tells fireman exactly where the fire is.  Motion to approve the replacement of the entire fire alarm system for a cost of $28,699.62 was made by Mr. Arndt, seconded by Mr. Streeter.  Motion passed unanimously.

 

F.     Approve 2016-17 Employee Handbook

Mr. Burhop informed the Board of changes in the employee handbook for 2016-17.  The changes include the change in the salary schedule, language reflective of practice in paying for internal substitute teachers, and language changing the stipend amount for perfect attendance.  Motion to approve the 2016-17 Employee Handbook as presented was made by Mr. Arndt, seconded by Mr. Streeter.  Motion passed unanimously.

 

G.    Approve 2016-17 Support Staff Handbook

Mr. Burhop informed the Board of changes in the support staff handbook for 2016-17.  The changes included language changes on vacation time for employees not full-time but assigned more than 190 days of work, additions for use of sick time for one day of school not made up due to inclement weather, addition of a stipend for attendance, and one hour increments used in leave time.  Motion to approve the 2016-17 Support Staff Handbook as presented was made by Mr. Bauman, seconded by Mr. Streeter.  Motion passed unanimously.  

 

H.    Approve School Board Policy 343.8 – Education of Homeless Children and Youths

Mr. Burhop informed the Board that this policy was needed to be in compliance with the Every Student Succeeds Act.  Motion to approve School Board Policy 343.8, Education of Homeless Children and Youths, was made by Mr. Streeter, seconded by Mr. Bauman.  Motion passed unanimously.

 

I.       Approve School Board Policy 341.21 – Education for Employment

Mr. Burhop informed the Board that this policy was needed to be in compliance with the Every Student Succeeds Act.  Motion to approve School Board Policy 341.21, Education for Employment, was made by Mr. Muellenberg, seconded by Mr. Arndt.  Motion passed unanimously.

 

J.      Accept Resignation of Aaron Gaspard – Special Education Teacher

Mr. Burhop shared Mr. Gaspard’s resignation with the Board and thanked him for his service to the school district.  Motion to accept the resignation of Aaron Gaspard was made by Mr. Bauman, seconded by Mr. Arndt.  Motion passed unanimously.

 

K.    Adopt the Common Core State Standards in Reading and Math for 2016-17

Motion to adopt the Common Core State Standards in Reading and Math for the 2016-17 school year was made by Mr. Streeter, seconded by Mr. Muellenberg.  Motion passed unanimously.

 

L.     Adopt the Next Generation Science Standards for Grades K-8 Science for 2016-17

Motion to adopt the Next Generation Science Standards for Grades K-8 Science was made by Mr. Muellenberg, seconded by Mr. Bauman.  Motion passed unanimously.

 

M.   Adopt the Wisconsin Model Academic Standards for Social Studies, Grades 9-12 Science, Physical Education and Health, Fine Arts, Foreign Languages and Vocational Education for 2016-17

Motion to adopt the Wisconsin Model Academic Standards for Social Studies, Grades 9-12 Science, Physical Education and Health, Fine Arts, Foreign Languages and Vocational Education for 2016-17was made by Mr. Arndt, seconded by Mr. Muellenberg.  Motion passed unanimously.

 

N.    Approve Alternate Open Enrollment Applications

Mr. Burhop informed the Board that three students, Kashe Downing, Owen Williams and Iver Williams have applied for alternate open enrollment into the Norwalk-Ontario-Wilton School District for the 2016-17 school year.  Motion to approve the alternate open enrollment applications as presented was made by Mr. Arndt, seconded by Mr. Streeter.  Motion passed unanimously.

   

IX.             Adjourn

Motion to adjourn at 8:15 p.m. was made by Mr. Bauman, seconded by Mr. Arndt.  Motion passed unanimously.

 

 

                                                                  ______________________________

                                                                  Matt Muellenberg, Clerk