Minutes of the Regular Meeting of the Board of Education
May 16, 2016
Brookwood Jr. & Sr. High Office – Large Conference Room
I. Call To Order
The meeting was called to order by President Kurt Radke at 7:00 p.m.
II. Roll Call
Board members present were, Mr. Streeter, Mr. Muellenberg, Mr. Bauman, Mr. Arndt and Mr. Radke. Administration present was Mr. Burhop, Dr. Luebke, and Mr. Pettit. Also present was the County Line.
III. Legal Meeting Determination
Motion to approve this as a legal meeting with proper notice was made by Mr. Streeter, seconded by Mr. Arndt. Motion passed unanimously.
IV. Approval of the Agenda
Motion to approve the agenda was made by Mr. Bauman, seconded by Mr. Arndt. Motion passed unanimously.
V. Approval of the Minutes
Motion to approve the minutes of April 11, 2016 was made by Mr. Streeter, seconded by Mr. Muellenberg. Motion passed unanimously.
VI. Board Reorganization
A. Election of Board Officers
Motion was made by Mr. Bauman, seconded by Mr. Arndt to nominate Matt Muellenberg for School Board Clerk. Motion passed unanimously. Motion was made by Mr. Streeter, seconded by Mr. Muellenberg to keep all other School Board Officers the same for 2016-17 as they were in 2015-16. Motion passed unanimously.
B. Set Regular Meeting Time
Motion to have regular monthly school board meetings on the second Monday after the first Friday each month at 7:00 p.m. was made by Mr. Arndt, seconded Mr. Bauman. Motion passed unanimously.
C. Approve Official School District Newspaper
Motion to approve the County Line as the official school district newspaper was made by Mr. Bauman, seconded by Mr. Arndt. Motion passed unanimously.
A. Financial Reports
1. Vouchers Payable
Mr. Burhop emphasized vouchers related to the required actuarial study performed by Key Benefits, PCard purchases, E-Rate services and expenses related to keeping the school buses in accordance with new safety measures. Motion to approve electronic funds transfers #1185 through #1210 for a total of $473,688.18, and vouchers #36544 through #36658 in the amount of $215,876.25 for a voucher total of $689,564.43 was made by Mr. Arndt, seconded by Mr. Bauman. Motion passed unanimously.
2. District Receipts and Disbursements
Mr. Burhop highlighted grant claims and lottery credit as main revenues in April.
3. Cash Flow Report
Mr. Burhop described a situation where after May 16 vouchers and the May 20 payroll, a balance of $292,771.00 would be in the Bank of Ontario, $200,549.51 was in a money market account at the Farmers & Merchants Bank of Kendall, $201,000.52 was in a money market account in the Bank of Cashton, and $56,572.43 was in American Deposit Management.
B. Superintendent’s Report
Mr. Burhop informed the Board of support staff resignations, the addition of a three day a week student helper in the IT department, vision insurance through EPIC, summer school for 2016, the increase of High Cost Transportation Aide revenues from $36,000 in June 2015 to $123,237.83 in June 2016, the directive from the US Department of Justice on school directives in dealing with transgender students, informed the Board that the NOW School District was not a recipient of the Fab Lab Grant, but would try again next year, and reviewed components of the 2016-17 preliminary school district budget.
C. Principal’s Report
Mr. Pettit reported on the upcoming graduation ceremony, highlighted the Electrathon project, Forensics, the FFA blood drive along with Chorus and Band activities. Mr. Pettit also reported on Kayla Megonigle and Kiara Laufenberg being named Artists of the Year, and Bridget Cleven, Cory Ottum, Jacob DeWitt and Sam DeWitt receiving state FFA degrees.
D. Elementary Principal’s Report
Mrs. Luebke reported on numerous year end activities highlighted by Community Night, the Visual Arts Festival, the Art Show, Kid’s College, the Heritage Fair, and a visit to our fifth grade by Jeff Wiegel, a novelist. Dr. Luebke also reported on the final Spotlight visit to NOW Elementary by the Northwood’s School District, shared student achievement gap data with the Board, and informed the Board of new Science texts in the elementary school for 2016-17.
E. Athletic Director’s Report
Mr. Clinton’s report highlighted the completion of athletic scheduling for 2016-17, new scoreboard installation and baseline concussion testing.
VIII. Public Comments
There were no public comments.
IX. New Business
A. Approve 2016-17 School Year FFA Overnight Field Trips
Mr. Burhop reviewed six overnight field trips requests for the FFA during the 2016-17 school year. They were the State Convention in Madison, the National Convention in Indianapolis, the Federal Reserve Trip to Chicago, the Farm Forum in Wisconsin Rapids, and two separate leadership conferences in either Stevens Point or Green Bay. Motion to approve the overnight field trips for the FFA as presented was made by Mr. Bauman, seconded by Mr. Arndt. Motion passed unanimously.
B. Approve FCCLA Overnight Field Trip to National Convention
Mr. Burhop informed the Board that three FCCLA students have been provided the opportunity give a presentation at the National Convention in San Diego, CA which is held in early July. Mr. Burhop informed the Board that Kathy Cale would chaperone the students and that the students were raising money to partially pay for the expenses of the trip. Motion to approve the FCCLA overnight trip to the National Convention was made by Mr. Radke, seconded by Mr. Muellenberg. Motion passed unanimously.
C. Accept Resignation of Amanda Mallmann – 2nd Grade Teacher
Mr. Burhop informed the Board that Mrs. Mallmann’s husband received a promotion at work, and due to that they would be relocating. Mr. Burhop also thanked Mrs. Mallmann for her work with students during her time here. Motion to accept the resignation of Amanda Mallmann, was made by Mr. Muellenberg, seconded by Mr. Arndt. Motion passed unanimously.
D. Approve 2016-17 Contract with Brewer Consulting
Mr. Burhop presented the Board with a contract with Brewer Consulting for 2016-17 grant writing services. The contract was the same as 2015-16 at $100 per hour plus expenses. Motion to approve the contract with Brewer Consulting was made by Mr. Bauman, seconded by Mr. Arndt. Motion passed unanimously.
E. Approve Summer School Teaching Contracts
Mr. Burhop presented eight full-time and four part-time summer school teaching contracts to the NOW Board of Education. The full-time contracts are for $1,175 each and the part-time contracts are for $587.50 each. Motion to approve the summer school teaching contracts as presented was made by Mr. Bauman, seconded by Mr. Arndt. The motion passed unanimously.
F. Approve Open Enrollment Applications in and Out of NOW
Mr. Burhop informed the Board that 16 students applied for open enrollment out of the district and 8 applied for open enrollment into the district. Motion to approve all open enrollment applications into and out of the Norwalk-Ontario-Wilton School District was made by Mr. Streeter, seconded by Mr. Arndt. Motion passed unanimously.
G. Approve School Board Policy 531.5 – Job Description of the Instructional Coach
Mr. Burhop informed the Board that SAGE has been restructured and is now called the Achievement Gap Reduction Program (AGR). Under AGR, school districts could now utilize an instructional coach instead of maintaining an 18:1 student to teacher ratio in Grades K5 through 3 and still be in compliance with AGR. Mr. Burhop stated that research supports Instructional Coaches as having better effect on student classroom achievement. He also informed the Board of close to $90,000 in general funds savings annually by having an Instructional Coach. Mr. Burhop informed the Board that a policy was needed to give the Instructional Coach and staff direction on the responsibilities of the position, as well as establish accountability for job performance. The salary for the Instructional Coaching position would be based where the Teacher sits on the salary schedule along with an added stipend to be determined at the June meeting when the Staff Handbook is approved for 2016-17. Motion to approve School Board Policy 531.5, Job Description of the Instructional Coach was made by Mr. Arndt, seconded by Mr. Streeter. Motion passed unanimously.
H. Approve Nomination of Kickapoo Reserve Management Board – Susan Cushing
Motion to approve a nomination for Susan Cushing to the Kickapoo Reserve Management Board was made by Mr. Radke, seconded by Mr. Streeter. Motion passed unanimously.
Motion to adjourn at 8:11 p.m. was made by Mr. Bauman, seconded by Mr. Arndt. Motion passed unanimously.